Document Controller
3 days ago
Parsons is now seeking a **Document Controller **for one of its prestigious projects
**Responsibilities**
- Manage and maintain all controlled company documents.
- Create and manage document hierarchy and process systems.
- Update and control procedure documents and forms. Take charge of all document identification, classification, and filing.
- Frequently conduct document audits confirming they are current and accurately reflect recorded evidence. Ensure revised documents are accessible.
- Conform to company-enforced specifications and Document Control Procedures.
- Train Document Control Clerks and delegate and oversee their tasks.
- Train employees in the company’s controlled document processes to ensure the correct handling of documents from the ground up.
- Oversee the document through its entire life cycle (inception to archival).
- Check and edit incoming documents and prepare for distribution.
- Create document filing and organizing systems that are both effective and
- efficient.
- Ensure proper organization and security of documents (paper and electronic).
- Log document requests and help retrieve documents as needed for employees.
- Make available, notify, and distribute documents to relevant recipients. Confirm delivery of documents to proper personnel.
- Collaborate and communicate with managers and project leaders.
- Assist with communication during external audits.
- Handle petty cash, floats, and expenses.
- Managing staff holiday, sickness, attendance, and absence records
- Provide accurate administration of all paperwork generated at the Office level
- Keeping up-to-date staff timesheets and leave records
- Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
**Qualifications**
- Bachelors or Diploma in any relevant field.
- Minimum 8+ years of related work experience with at least typically 3+ years in document controls.
- Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
- Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
- Saudi Nationals only.
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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