Principal Contract Administrator

3 weeks ago

Abha, Saudi Arabia Parsons Full time

**Principal Objective: A brief summary of the responsibilities of the position.**

Responsible for all assigned pre-award contract administration functions. Management of the Contract Administration Unit within the Construction Department including assignment of work to CA staff and evaluation & recruitment of CA unit staff. Provides technical guidance in the Construction Department and responsible for protecting the Royal Commission and Company interests in all contractual matters and insuring Royal Commission & Government Procurement Laws and policies and procedures are complied with as well as insuring legal and contractual compliance in all contractual matters.

**Major Activities Performed: List the major job function(s) of the position.**
- Management of CA unit workload and delegation of contracts /activities to CA unit staff
- Provides training, mentoring, legal and contractual guidance within the Contracts Department regarding legal and contracting activities for the Royal Commission.
- Review contracts administration Work for correctness and policy and procedural compliance
- Responsible for recruitment, training & evaluation of CA unit staff
- Advises appropriate Manager on contractual matters and is the principal advisor at the project level with regard to the strategy for and the conduct and recording of contract administration issues
- Prepare Notice of Awards, Notice of Proceeds and Post Award Meetings
- Administration of all Post-Award Construction Contracts, including monitoring Contractor and Client compliance with the Contract documents.
- Preparation, Review and Approval of Work Orders including verification of inclusions, terms, cost limits, and contractual and procedural compliance.
- Preparation and coordination of formal communication with 3rd parties, including Design Consultants, Contractors, Sub-Contractors and Governmental agencies.
- Liaise with all stakeholders within the Client’s organization to ensure receipt of process relevant input and ‘buy-in’ as applicable.
- Review and respond to Contractor and Sub-Contractor claims in accordance with the provisions of the Conditions of Contract and ensure the Client’s interests are protected.
- Preparation of Contract Change and Variation Orders.
- Preparation of bespoke Sub-Contract and Supplier agreements for minor on-site requirements on a needs basis.
- Facilitate contract close-out procedures to ensure that all terms and conditions of contracts have been complied with prior to final payment to contractors and sub-contractors.
- Ensure all time-barred registrations and documentation, such as warranties, bonds, insurances, guarantees, are in place and maintained and updated in accordance with the Contract and are in compliance with the Contract requirements.
- Periodic Performance Evaluations for Contractors in coordination with other Department staff.
- Review and approval of Contractor Invoices including verification of inclusions, ensuring costs and quantities are documentarily supported, and compliant with contractual and procedural requirements.
- Preparation of technical Request for Proposal (RFP) Packages in compliance with the KSA New Unified Procurement Laws and ETIMAD portal requirements, including coordination with Local Content and Government Procurement Authority (LCGPA).
- Ensure congruence of Scope, Deliverables, and Payment Terms of work packages prior to issuance to bidders.
- Soliciting proposals for work packages from multiple bidders, including preparing responses to bidder queries in coordination with relevant stakeholders.

**Experience and Qualifications: List the background experience required for the position, number of years experience, in what fields. Describe the desirable academic background.**
- Degree in the field of Law, Construction Management, Quantity Surveying (or related field) from a Western University with a minimum of (15) fifteen years of experience in pre-contract formation, negotiation and administration activities which includes Public Works, Operations & Maintenance, Consulting Studies, Design and large value infrastructure type construction contracts. Experience must include a full range of public bidding activities, formation of Bid Documents, responding to bidder questions, issuing addenda, Bid Evaluation, Cost/Price Analysis, leading meetings, and negotiation for award.
- Must be fluent in English (writing, reading and speaking) and effectively communicate regarding contractual issues.
- Must have excellent writing skills, attention to detail and accuracy in work. Must also be computer literate and skill in the use of; MS Office (MS Word, MS Excel, MS PowerPoint) for word processing and presentation of spreadsheets, and use of other analytical software tools.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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