National office Executive

2 weeks ago

Jeddah, Saudi Arabia Talent Pal Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the role**:
To assist the Line Manager with organizing all communication and correspondence documentation to facilitate project work and other administrative functions.

**What you will do**:

- To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
- Monitor the Punch cards of Admin Staff/Workers and ensure attendance records are proper. Report on irregularities to the Sr. Executive/ Admin. Manager.
- Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.
- Follow up and see that pantry purchases are done monthly on time as per the requirement at all branches.
- Coordinate with Transport officer to see that drivers are assigned for Airport Trips, Hospital visits of employees etc.
- Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations
- Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments
- To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
- Responsible to maintain records of land, accommodation & Guest houses rented, Utility Payments (Telephone, Electricity & Water etc.) etc.
- Prepares monthly telecommunication expenses report.
- To submit weekly & monthly reports as per the monitoring sheets to Admin. Executive & Asst. Manager - Administration
- Maintaining Petty cash records and documentation. Ensure that invoices are processed on time for closing petty cash balance monthly before zero balance dates.
- Prepare Business Card requisition and coordinate the printing, delivery and issuance.
- Follow up with supplier for statement of accounts as required by Accounts department.
- Maintain Assets List and update records in the system. Prepare transfer notes, take necessary approvals and gate passes for materials transferred.
- Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.
- Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.
- Follow up with supplier for statement of accounts as required by Accounts department.
- Adhere to the company QHSE policy at all times.
- Report All QHSE incidents immediately and take necessary precautions.

**Required Skills to be successful**

**Job-Specific Skills**:

- Excellent Excel skills
- Interpersonal and communication skills
- Communication skills, documentation
- Perseverance and hardworking nature
- Problem-Solving and conflict-resolution skills

**What equips you for the role**:
**Education**:
Graduate with Computer knowledge

**Minimum Experience and Knowledge**:
Graduate with minimum 5 - 7 years of experience in Secretarial role

**About Al-Futtaim Engineering & Technologies**
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions.

The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.

These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.

  • National office Executive

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Al-Futtaim Full time

    Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...

  • Executive Secretary(Saudi National)

    3 weeks ago

    Jeddah, Saudi Arabia Saudi Diyar Consultants Full time

    Looking for professional, energetic and self-motivated executive secretary with excellent communication and administrative skills. **Primary Responsibilities: -** - Managing meetings calendar - Answering and forwarding phone inquiries - Coordinating travel plans - Printing reports, agendas, and other materials for meetings - Taking minutes at meetings and...

  • Srj - Executive Assistant to His Majesty's Consul

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Consulate General in Jeddah has a vacancy for an Executive Assistant to His Majesty's Consul General on a fixed-term contract of two (2) years, with a possibility of renewal.The jobholder will report to His Majesty's Consul General (HMCG) and will provide executive assistance to the CG to ensure the...

  • Executive Assistant to Chief Executive Officer

    2 months ago

    Jeddah, Saudi Arabia شركة مجموعة مودة العالمية لخدمات الفنادق والعمرة Full time

    **Role Description** This is a full-time on-site role in Jeddah for an Executive Assistant to Chief Executive Officer. The Executive Assistant will be responsible for providing executive administrative assistance and support to the CEO, including managing the CEO's diary, creating expense reports, and providing overall administrative...

  • Sales Executive

    2 months ago

    Jeddah, Saudi Arabia V Group Full time

    **V Group is looking for Perfume Sales Executives** - READ CAREFULLY BEFORE YOU APPLY_ - Preferably have UAE Retail Sales Experience **- Can work anywhere in UAE / willing to relocate to the assigned shop** - Have good communication skills / excellent command in English - Multi-lingual is a huge advantage - Have sales skills - Can start immediately - Must be...

  • Executive Office Manager

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Recruitment JVJ Full time

    Urgently looking for an Executive Office Manager / Personal Assistant for a leading 5* Hotel in Jeddah, KSA.Start date is as soon as possible.Salary: ریال18, ریال20,000.00 per month

  • Sales Executive

    1 month ago

    Jeddah, Saudi Arabia Hilton - Regional Office Jeddah Full time

    DescriptionA Sales Executive analyses local market trends and competitor activity to generate new future business for the hotel.What will I be doing?As Sales Executive, you will analyse local market trends and competitor activity to generate new future business for the hotel. Specifically, you will be responsible for performing the following tasks to the...

  • Sales Executive

    1 month ago

    Jeddah, Makkah Province, Saudi Arabia Hilton - Regional Office Jeddah Full time

    A Sales Executive analyses local market trends and competitor activity to generate new future business for the hotel.What will I be doing?As Sales Executive, you will analyse local market trends and competitor activity to generate new future business for the hotel. Specifically, you will be responsible for performing the following tasks to the highest...

  • Srj - Trade Officer - Infrastructure, Life

    3 days ago

    Jeddah, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Consulate General in Jeddah has a vacancy for a Trade Officer under the Department for Business and Trade (DBT) for a fixed-term contract for two (2) years. The Department for Business and Trade (DBT) is the trade promotion and negotiation organisation for the UK that help promote UK businesses...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Asterix Communications Full time

    We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the CEO of our fintech startup. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment. This role offers an exciting opportunity to work closely with the CEO...

  • HR Officer

    2 months ago

    Jeddah, Saudi Arabia Delham International ltd Full time

    Opening only for Saudi national. **Key of** **Responsibilities**: - Support the development and implementation of HR initiatives and systems - Provide counseling on policies and procedures - Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process - Implement the onboarding plans and procedures. -...

  • Travel Agency Senior Sales Manager

    2 weeks ago

    Jeddah, Saudi Arabia Keller Executive Search Full time

    **Salary**: USD 100,000 - 120,000 per annum You must be a native Saudi national to be considered for this role. **Responsibilities**: - Drive the strategic sales planning for the establishment and growth of the new sales operations across the GCC region. - Build, manage, and mentor a high-performing sales team to meet and exceed sales goals. - Understand...

  • National hr Executive

    4 weeks ago

    Jeddah, Saudi Arabia Al-Futtaim Full time

    Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across...

  • Office Executive

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Robinson & Co (Singapore) Pte Ltd Full time

    Note Apply link will take you to an external website. Office Executive Al Futtaim Private Company LLC, Saudi Arabia Assisting Project Engineers/Project Managers in preparation of documents/lettersMaintenance of tools and tacklesSafe custody of files/documentsPreparation of Prequalification documentsGetting Al Futtaim and its associate brands prequalified in...

  • National hr Executive

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Al-Futtaim Full time

    Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A"rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...

  • Sales Executive

    2 weeks ago

    Jeddah, Saudi Arabia invygo Full time

    **About invygo** invygo is the first car-as-a-service platform across emerging markets; we are an app that enables car shoppers to get an all-inclusive monthly car subscription that comes with insurance, maintenance, and more in a seamless app-based experience. The business's vision is to be a true disrupter in the mobility space as the first...

  • Catring Sales Executive

    3 weeks ago

    Jeddah, Saudi Arabia Rahal National Co. For Services Ltd. Full time

    **Sales Account Executive job description** We are looking for a qualified Sales account manager to join our team. You will be responsible for developing long-term relationships with customers and overseeing sales. **Responsibilities** - Manage a portfolio of accounts to achieve long-term success. - Develop positive relationships with clients. - Act as the...

  • Executive Secretary

    5 days ago

    Jeddah, Saudi Arabia Sealy Mattress Middle East Full time

    Sealy Mattress Middle East, a well-established company in the consumer goods industry in the MENA region, is currently seeking an Executive Secretary to join their team. With a history dating back to 1990 and a strong partnership with Sealy Inc. USA, the company operates a state-of-the-art production facility in Jeddah, Saudi Arabia. Sealy Mattress Middle...

  • Sales Executive

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Rahal National Co. For Services Ltd. Full time

    Job Title: Catering Sales RepresentativeReports to: Director of CateringJob Purpose:The Catering Sales Representative is responsible for generating new business and increasing sales for Rahal Company's catering services. The Catering Sales Representative will work closely with the Director of Catering and other staff members to develop and implement sales...

  • Marketing Executive

    4 weeks ago

    Jeddah, Saudi Arabia ARAK International Full time

    Provide comprehensive support across marketing activities carries across the subsidiary offices in KSA. Assist in strategies for key titles, helping to seek input into plans from within the business and all global functions and territories. To ensure the correct delivery of assets, adherence to brand guidelines, understanding and championing the relevant...