Government Relations and Administration Officer

7 days ago

Dhahran, Saudi Arabia Elessent Clean Technologies. Full time

We are currently looking for a multi-skilled administrative talent to join our newly created legal entity MECS Arabia Limited.
The Administration officer will provide the day to day admin support for a variety of departments: sales & logistics, finance, HR, office facilities, purchase,... This position will also act as Officer for government relations.
The position will be based in Jubail.

**Duties/Responsibilities**:
**Government Relations Officer**: process and carry out all legal matters relating to visas, permits, licenses, and registration of employees, liaising with government departments and agencies in Saudi Arabia.

**Sales & Logistics**:

- Monitors open orders, issues invoices and follow up of the receivables status on a timely manner
- Collaborate with Project managers and Sales & Logistics Coordinators in the EU on shipment and project status; timely follow up.
- Assists with order status inquiries and special customer needs.
- Schedules shipments to ensure delivery by promised deadlines.
- Ensures stock in the warehouse is kept in good condition. Participates in the annual stock count.
- Performs other related duties as assigned.

**Finance**:

- Connects with the EMEAI Accounts Payable department for follow up of suppliers invoices

**HR, office & facilities**:

- Responsible for travel desk activities including visa processing, ticketing, hotel reservation.
- Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
- Assist in preparing employment contracts (including Qiwa registration), documents, and follow-up on timelines and deliverables.
- Maintain human recourses records by recording new hires, termination, changes in job classification and sick leaves.
- Provide support and secretarial services such as typing, filing, scanning, manage and maintain office files and documents.
- Schedule and organize appointments and meetings.
- Support in translations English to Arabic and vica versa
- Handle optimal operations, including office supplies purchasing, equipment, property inventory, building, and disposal with preventive maintenance.
- Manage complete stock of all office supplies and accuracy of inventory.

**Required Skills/Abilities**:
1. Excellent verbal and written communication skills in English and Arabic.
2. Excellent interpersonal and customer service skills.
3. Excellent organizational skills and attention to detail.
4. Excellent time management skills with a proven ability to meet deadlines.
5. Strong analytical and problem-solving skills.
6. Proficient with Microsoft Office Suite, Excel and Power BI or related software.

**Education and Experience**:
1. Bachelor Degree or equivalent required.
2. 3 years of Customer Service with International Interfacing and deep knowledge in Incoterms and Import Formalities.
3. Experience with GRO tasks.

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