Team Assistant

6 days ago

المملكة العربية السعودية, Saudi Arabia Tony Blair Institute for Global Change Full time

We don’t just talk, we do. Lead the change with us.

At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere.

We are a global team of nearly 800 changemakers, operating in more than 30 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world’s biggest challenges. We’re all here at TBI to make a difference.

In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you’re from or who you are, if you’re passionate about the transformative power of progressive politics, we invite you to build a better future with us.

Role Summary

Focus of the Role

TBI is recruiting a Team Assistant to join our busy Executive support function. In this post, you will report into one of our Executive Assistants, supporting a Senior Director based in Riyadh and providing general administrative support to the wider team. This would be a great opportunity for an existing Administrator or PA who is looking to take the next step up in their career and gain valuable experience. Please note, this is an office-based role from our new offices in Riyadh open to those already based in KSA.

Key Responsibilities
- Diary Management - co-ordinate internal and external appointments and book in conference/video calls across multiple time zones. You will be required to manage a busy diary, keeping confidence and discretion at all times.
- Meetings and Events - arrange internal and external meetings and events under direction, including scheduling, greeting guests, coordinating logistics, catering, preparing agendas, circulating papers, tracking action points and taking minutes.
- Travel support - Assisting with organising visas, flights, trains, accommodation, transfers, currency, inoculations, scheduling meetings and preparing detailed itineraries and supporting briefing/materials.
- Expense Management - completing monthly claims.

General Support:

- Filing - creating, maintaining and retrieving paper/electronic materials for review (for example - ahead of meetings or in support of projects).
- Maintaining contact database - scanning/typing business cards, filing cards and keeping contacts up to date.
- Gifts and Entertainment - record gifts/entertainment received on the company register.
- General admin support - assistance to the wider team as required, plus support to the Executive Assistants including ad hoc tasks.

Person Specification
- Previous PA or administrative experience
- Arabic and English language skills (spoken and written) to a business level.
- Existing KSA resident (sponsorship/right to work preferred but not required)
- Excellent communication, time management and organisational skills
- Proficient IT skills including Microsoft Word, Excel, PowerPoint and Outlook
- High levels of discretion, interpersonal skills, good judgement and tact
- An ability to operate in a fast moving and pressured environment
- Understanding and knowledge of current affairs and politics highly advantageous
- Proactive team player with positive attitude
- Support for the aims of the organisation
- Work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of your team and the Institute

Closing Date:
2024-06-11

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