Planning & Reporting Specialist

2 months ago


الرياض, Saudi Arabia Dar Al Riyadh Full time

**Responsibilities**:

- Assist in developing and maintaining detailed project schedules using tools such as Primavera P6, MS Project, or other project management software.
- Work closely with project teams to collect input and define project milestones, deliverables, and timelines.
- Monitor project progress against baseline schedules, identifying delays and advising on corrective actions.
- Help in preparing detailed plans for project phases including design, procurement, and construction activities.
- Track project progress and performance based on defined key performance indicators (KPIs) and milestones.
- Prepare regular project status reports, progress summaries, and dashboards for internal teams, clients, and other stakeholders.
- Analyze deviations from project plans and schedules, providing recommendations for recovery and realignment.
- Support the development of reporting systems and formats to ensure clear and timely communication of project status.
- Assist in coordinating the allocation of resources (personnel, equipment, materials) to ensure the project is progressing according to the plan.
- Support project managers in monitoring resource usage and optimizing efficiency across multiple project activities.
- Track changes in resource requirements and update project schedules accordingly.
- Assist in identifying risks to project schedules and developing mitigation strategies to minimize potential delays.
- Participate in risk analysis meetings and assist in scenario planning to address potential challenges.
- Support the project management team in documenting and managing changes to project scope, timelines, and budgets.
- Update and revise project schedules and plans as needed to reflect changes, ensuring all stakeholders are informed.
- Maintain accurate and up-to-date records of project progress, changes, and reports.
- Assist in preparing project presentations and progress reports for clients, contractors, and other external stakeholders.
- Support project team meetings and client briefings, ensuring timely and accurate communication of project information.Ensure that project planning and reporting activities adhere to contract requirements, industry standards, and best practices.
- Assist in audits and reviews of project planning and reporting systems to ensure they meet organizational standards and objectives.
- Identify areas for improvement in the planning and reporting process, recommending solutions to enhance efficiency and accuracy.
- Participate in lessons-learned sessions post-project completion to contribute to process enhancements.

**Requirements**:

- Bachelor’s degree in engineering, Construction Management, or a related field.
- 3 to 5 years of experience in project planning and reporting, with at least some experience in the Project Management Consultancy (PMC) sector.
- Proficiency in project management and scheduling software such as Primavera P6, Microsoft Project, or equivalent tools.
- Basic knowledge of project management principles and methodologies, including scheduling, resource allocation, and risk management.
- Strong analytical and problem-solving skills, with attention to detail in tracking and reporting project progress.
- Ability to manage multiple priorities and work within tight deadlines.
- Strong communication skills, with the ability to present data and information clearly to stakeholders.
- Familiarity with engineering and construction project phases and deliverables is highly desirable.
- Ability to collaborate and work effectively within multi-disciplinary project teams.
- Knowledge of industry standards, best practices, and regulatory requirements in project management.



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