Administrative and Financial Director

6 days ago

الرياض, Saudi Arabia GL EVENTS Full time

**GL events,**an expert in the event industry, combines operational expertise, excellence in customer service and a commitment to corporate social responsibility. With operations in 90 countries, the Group has three core businesses: trade show organisation, venue management and event services. In 2023, GL events generated sales of €1.4 billion, 45% of which was generated outside France.
- It is in this context that we are recruiting our future Administrative and Financial Director, to work on the following three Venues:
**> King Abdul Aziz International Conference Center (KAAICC) in Riyadh,**extends over an area of more than 100,000 sqm, including 15,000 sqm of indor events spaces. It is an iconic venue with its luxurious settings, dedicated to host exclusive events such as international forums, summits, congres, conferences, exhibitions.

Besides, due to its location next to the Ritz Carlton Hotel and the Royal Court, it became the house of many Royal and Institutional events. King Abdul Aziz International Conference Center is known as the most prestigious venue of Riyadh.

**> The King Abdullah International Convention Center in Jeddah,**around 12,000 sqm (including 3,000 sqm under GL events management), is the main congress center for intermediate size events in Jeddah, with the advantage to be very well located within the city, next to Ritz Carlton Hotel and close to the Corniche.

**> King Salman International Exhibition and Convention Center**is the main event venue of Madinah, covering a total area of 92,000 sqm including more than 10,000 sqm of indoor space, break out rooms and an auditorium of 2,500 seats. Locatd near the Meridien Hotel, this venue is very functional and versatile, it is designed to host exhibitions, congresses, conferences, private events, etc.

**Position**:
**General mission**

The Administration and Finance Director is responsible for all financial and fiscal management aspects of the company’s operations, overseeing the overall assets operated in Saudi Arabia.

He or She provides leadership and coordination in the execution of the business plan and budget, general or analytical accounting, tax and accounting declarations, cash flow management of the company.

He or She ensures all first-level administrative missions and tasks by coordinating the transmission of financial, accounting, and legal information between the company and the external accounting firm.

He or She must demonstrate leadership in seeking constantly for better profitability and financial performance of the company.

His or Her mission is to support the General Manager in the overall financial company’s reporting tasks to the stakeholders and commercial aspects of the business.

**_
Responsibilities and Tasks:_**

**Administrative and Accounting Management**:

- **I**nput and monitor control and reporting tools to ensure the reliability of financial data collected by administrative and financial services. Continuously improve these tools.
- Ensure compliance with administrative management procedures and accounting monitoring, creating dashboards based on the company's strategies and accounting data.
- Manage administrative and accounting aspects related to personnel.
- Ensure the timely issuance of invoices through EBMS.
- Ensure consistency between EBMS and the information communicated to the external accounting firm (such as purchase orders, invoices, accruals, etc.)
- Conduct monthly financial closing and provide a detailed report to management within the set deadlines.
- Oversee the continuous improvement of accounting and financial processes and the development of the team with the goal to achieve best practices and optimal output.
- Oversee the external audit, review and analyse results and recommend for approval the audited financial statements.
- Support the Sales & Marketing team in implementing business models, financial terms of contracts, managing claims matters and solicit external legal advice as required.

**Cash Management**:

- Oversee the cash management function, including banking relationships, minimising charges & maximising income through cash management. Develop cash flow forecasting and maintain a mid-term cash forecast.
- Monitor outstanding receivables and customer delays in coordination with the sales administration and/or project managers.
- Record client payment information and ensure accurate entry of payment data in EBMS.
- Supervise and monitor the petty cash, depositing checks and cash at the bank.

**Management Control and Reporting**:

- Prepare the budget and forecasts in close collaboration with site management and the Venues Division.
- Participate in and/or conduct occasional analysis studies to improve the company’s profitability.
- Track the financial status of furniture and real estate inventories, including provisions estimates.
- Optimize and monitor the Major Maintenance and Repairs account in collaboration with the Building Managers.
- Prepare management reports a

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