Administrative Assistant

2 weeks ago


Hofuf, Saudi Arabia ALPLA PLASTICS MIDDLE EAST SAUDI INDUSTRIAL LTD CO. Full time

**What you will enjoy doing**:

- Organize and schedule meetings and appointments.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Research and creates presentations.
- Handle multiple projects.
- Follow Administrative staff related equipment checklist for building, Offices.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for offices supplies and related items.
- Placing and expediting orders for supplies; verifying receipt of supplies for offices supplies and related items.
- Perform the tasks related to the Visitors management process.
- Maintain the 5S system in the main building and security rooms.
- Maintain the security / gate pass records in proper filing system.
- Control the assets condition for the Main building, Employee Offices, Canteen, etc...
- Assists the Management in assigned projects.
- Prepares different templates (Word, Excel, PowerPoint) if needed.
- Assists in preparation of reports, minutes Of the Meeting and presentations.
- Prepares visitor information and ensures a proper welcome (information, registration, safety equipment etc.).

**What makes you great**:
**Education/ Professional Qualifications**
- Bachelor’s degree in business administration or related to MIS.

**Experience**
- 2-3 years of work experience as an Administrative Assistant or an equivalent work experience.

**Qualifications/ Skills/ Personal Competencies**
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills

**What you can expect working with us**:

- A modern, familiar and international working environment in a stable and continuously growing company
- Be part of a young and dynamic team
- Possibility of working independently in a defined area of responsibilities



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