Receptionist

2 weeks ago


Riyadh, Saudi Arabia Takeda Pharmaceutical Full time

**Job Purpose**:
The Receptionist job carries various responsibilities including greeting visitors, answering calls, booking and receiving courier & supporting the admin department.

**Principle accountabilities**:
**Responsibilities**:

- Greeting visitors, offering them refreshments and directing them to the right person.
- Answering calls and providing information to callers, taking messages and handling general queries.
- Manage both stationery and pantry supply ordering and organizing.
- Keeping the reception area tidy.
- Receiving courier, invoices and packages for staff.
- Booking couriers on behalf of staff members.
- Maintaining office app for employee attendance.
- Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
- General administration work and record keeping as delegated by secretary / administrator.
- Preparation of meeting and conference rooms and assist in arrangements for catering.
- Assisting all the PA’s to order lunch snacks & prepare meeting rooms for their respective departments meetings.
- Handling vendor payments of office supplies (scanning invoices / submitting for payments).
- Handling Etisalat invoices monthly wise and finalizing for the payments.
- Preparing office petty cash replenishment form with receipts and submitting for payments.
- Performs all other duties as assigned within the scope of work.

**Skills & knowledge**:
**Educational qualifications**:

- Hold's a Bachelor’s degree, administrative or any related field.
- Proficiency with MS office.
- Saudi Nationality is a must

**Relevant Experience & knowledge**:

- 3 to 5 years of experience

**Skills**:

- Ability to handle high volume production-based work environment.
- Ability to work independently.
- Strong verbal and written communication skills.
- Must be able to effectively manage deadlines and multiple priorities.
- Adheres to internal financial and compliance controls for all meetings.
- Highly detail oriented.
- Demonstrable customer-oriented attitude.
- Ability to interact with all levels of the organization
- English fluency

**Locations**:
Riyadh, Saudi Arabia

**Worker Type**:
Employee

**Worker Sub-Type**:
Regular

**Time Type**:
Full time


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