Pro - Admin Support. Saudi National
5 months ago
Overview & Responsibilities
We are seeking a dedicated and detail-oriented Saudi National to work as Public Relations and Government Relations Officer for our team in Saudi Arabia. In this role, you will play a crucial part in ensuring our compliance with local regulations, maintaining a positive relationship with Saudi authorities, and facilitating various administrative processes. You will be responsible for a range of tasks, including but not limited to:
Key Responsibilities:
Translation and Document Support:
- Assist in translating documents to/from Arabic when necessary to facilitate communication and compliance.
Permit Issuance and Visa Applications:
- Manage the issuance of various permits, including work permits, site access permits, and gate passes.
Documentation Management:
- Ensure timely submission of accurate documentation related to immigration processes and work permits to the appropriate authorities, including the Ministry of Labor and Immigration Departments.
Document Attestation:
- Coordinate the attestation of documents with the Chamber of Commerce (COC) or SAGIA as required.
Government Relations:
- Establish and maintain effective communication with Saudi authorities to build positive relationships and ensure compliance.
License Management:
- Submit all documentation accurately and in a timely manner to obtain necessary licenses and collect licenses when completed.
Visa and Permit Compliance:
- Monitor and manage the expiration dates of visas, permits, licenses, and medical certifications.
- Ensure timely renewals are arranged to maintain compliance.
Policy and Procedure Enforcement:
- Create and enforce local and corporate policies and procedures to ensure adherence to relevant regulations.
Compliance Adherence:
- Assist in ensuring the organization's compliance with all relevant government regulations (e.g. NITAQAT) and requirements.
Health and Safety Support:
- Provide support for local health and safety initiatives to ensure the well-being of employees.
Collaboration with Finance:
- Collaborate closely with the Finance department on payroll-related issues and projects.
Security Advisory Support:
- Provide security advice through liaison with our partner, International SOS, to enhance the safety of our operations.
Ad Hoc Support:
- Offer administrative support and assistance on various projects as required by the organization.
Qualifications:
- Bachelor's degree in a related field or equivalent work experience.
- Strong proficiency in Arabic and English languages for effective communication and document translation.
- Knowledge of Saudi Arabian immigration, labor, and business regulations.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy in documentation.
- Ability to build and maintain positive relationships with government authorities.
- Familiarity with health and safety practices in the workplace.
- Effective problem-solving and communication skills.
- Prior experience in a similar role is a plus.
Base Location:
Dammam, Saudi Arabia
Work Schedule:
Full Time, 5 days per week from Office.
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Customers throughout the world choose Elliott for the design, manufacture and service of their critical rotating equipment. Elliott’s global service network routinely installs, overhauls, repairs, upgrades and rerates machines from any manufacturer. Customers everywhere turn to Elliott for precision engineering, extraordinary reliability and unparalleled service.
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