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Logistics & Materials Coordinator

2 months ago

المملكة العربية السعودية, Saudi Arabia Emerson Full time

**Job Summary**
The Logistics Coordinator plans delivery of the order/consignment to the customer/LBP’s on-time by fulfilling all purchase order requirements and aligned to compliance and international trade regulations. He / She also must master all processes related to international trade regulations, Incoterms 2020 and related country specific certificates needed for customs clearance at destination. He / She shall be responsible for their own safety and must respect EHS regulations. He / She must respect all Emerson trade compliance rules and ensure adherence.

Logistics coordinator will take care of all packing, export and import activities. He/She gathers details of completed orders to pack/Ship from Oracle system, thereafter coordinate further with packers for progression of the order and shipping activities. He / She then coordinates with the Order Administrator & LBP for shipping instructions, should the details not be available in the oracle sales order. He / She is responsible for generating trade documents pack for submission to customs/customer/freight-forwarder through Global Trax for shipping purposes. Later they shall also coordinate with forwarders for transportation as per shipping terms and maintain appropriate records aligned with Emerson policies.

**Responsibilities**:
**Quality**
- Applies procedures which are described in QA Manual.
- Ensure final product is fully in line with write up, prior to completion.

**Shipping**
- Gather details of pending orders to pack/Ship from Oracle
- Manage on-time shipping with respect to Customer Request Dates
- Supervise packing team and provide instructions to packers based on order requirements
- Co-ordinate with Packing team
- Record packing completion in Oracle
- Manage & maintain packaging safety stock for a smooth running
- Coordinates with the Order Administrator & LBP for complete shipping instructions
- Generates the Shipping Document Pack through the systems
- Prepares the Custom documents for shipments
- Arrange transportation and booking per shipping terms for each order
- Coordinates with the Warehouse & Freight Forwarders for shipment pickup and transportations
- For Aramco direct shipments, ensure to initiate the shipping within the open windows days and CRD
- Follow up closely with the freight forwarders for the signed collection note/POD
- Prepare necessary customs shipping document For “Export” shipments when applicable
- Proper pre-alert to be shared with the consignee when applicable
- Handle import shipments and all clearance activities
- Visit customs, governmental authorities and freight forwarders when required
- Handle duty exemption shipments
- Maintains clean shipping records and archive
- Drive cost saving by selecting the right forwarder when applicable
- Ensure adherence to local & international Emerson Trade compliance procedures in connection with all transactions and business practices
- Support orders for FCV Saudi
- Works to meet POR & internal customers commitment.
- Perform all other duties and tasks as assigned
- Handle freight and duty invoices and follow up for the payment

**Basic Qualifications**
- Supply Chain, Business Administration/ Management, Public relations, or any related area [degree level or diploma]
- 2-5 years relevant experience
- Experienced in all different types of import and export and mainly duty exemption process and clearance formalities.
- Strong and Effective communicate skills in both English & Arabic

**Preferred Qualifications**
- **Saudi Aramco Supplier Portal **knowledge is preferred (ASN, CN.. etc)
- Knowledge in customs regulations & International Trade

**Lateral relationships**: Buyers, Project managers, shipping team, Applications Engineers, Sales managers, Customer Service team, Stores team, Assembly team, QC team, Manufacturing Engineers, Operations Manager, Materials Manager, Plant Manager, MEA Operations Director, Intercompany, External suppliers, Compliance team. HSE team.

**KFLA Competencies**
- Drive Result
- Learning Agility
- Collaborates
- Communicate Effectively
- Decision Quality

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