Project Administrator

2 weeks ago


Hofuf, Saudi Arabia Emerson Full time

**PRINCIPLE JOB RESPONSIBILITIES
**Roles & Responsibilities
- **Project Specific Activities**:

- Coordinate with project team and project iCenter Planner on forecast of cabinet assembly demand
- Request the buyer to release IR to the factory for each cabinet of the project
- Order Book Review
- Review of Cabinet Bill of Materials (BOM) and the status of Emerson parts
- Create and release the work orders for each project as per the team request.
- Setting-up new item/model number for customized cabinet parts
- Monitoring of quotations and cabinet prices.
- Create delivery numbers for completed projects
- **Order Management Activities**:

- Follow up and expedite deliveries according to the project schedule
- Assisting with internal material availability - escalations
- Assist in Material Returns with the logistics and Customer care teams
- Communicate updates directly to Production and Project team
- Internal material shipment status
- Weekly meeting for project updates
- **Project Account Management Activities**:

- Coordinates order statuses with management
- Coordinate for Credit/ Invoice and Re-Invoice for Project Orders
- Assist in reconciliation during month end Inventory
- Process the monthly invoicing for all projects
- **Other Responsibilities**:

- Weekly reports
- Assist in cabinet and sub-assembly Shipments
- Maintains records of necessary documents on document management system (PO, OA, invoices, shipping documents)
- Updates PO-invoice track
- **Quality Control & Assurance**
- Ensuring compliance to facility quality management system
- Participates in quality audits, internal audits with internal and external authorities
- **Team building**
- Create an inclusive and supportive environment for all stake holders
- Coordinate with production engineers for BOM, Ordering, Closing the Projects
- Actively share knowledge and experience with the teams.

**Technical Skills
- Proficient with Oracle/SAP business system is required
- Familiar with components used in cabinet assembly
- Conversant with Commercial PO terms
- A clear understanding of INCOTERMS
- Knowledge of tools (e-Repps/Oracle/TRAX) is preferred
- Knowledge of MS-Office

**DIMENSION AND SCOPE**:
**Internal**:all employees in iCenter, Emerson Process Management Sales Organizations and Representatives, all employees, all employees in distribution centers

**External**:end users of EPM products (FAT), Suppliers, LDC and SDC, Statutory Authorities (Customs, Chamber of Commerce)

**REQUIRED QUALIFICATIONS AND EXPERIENCE**
- Higher Vocational Level of education, preferably in electronic / electrical engineering
- Minimum of two years industrial experience in order administration, preferably in the same type of industry
- Additional control, process and product training are appreciated
- Suitable professional and technical courses
- Fluency in English
- Computer literate



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