
Edms Manager
3 weeks ago
Parsons is looking for an amazingly talented **Electronic Document Management System Manager **to join our team In this role you will be responsible for the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules, etc.) on some of the world’s most iconic projects.
**What You'll Be Doing**:
- Selects personnel for project assignments to fulfill client and project requirements. Establishes clear/concise work standards and goals.
- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Keeps abreast of department technologies, techniques, and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage, or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
- Prepare the needed reports.
- Experienced in using ACONEX and other similar EDMS software.
- Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring**:
- Bachlors Degree with 8+ years of relevant experience, including prior document control experience in a lead capacity.
- Working knowledge of MS Windows and related word processing, spreadsheet, and database software.
**What Desired Skills You'll Bring**:
- Advanced knowledge of electronic document management systems, including Aconex, with an ability to architect and oversee implementation such systems
- Ability to interact effectively with project personnel and management
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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