Document Controller

3 weeks ago

Riyadh, Saudi Arabia Yemnak Full time

**Position Overview**:
We are seeking a meticulous and organized Document Controller to join our leading Interior Design & Execution firm based in Riyadh, Saudi Arabia and ensure the accurate and efficient management of project documents and records. As a Document Controller, you will play a crucial role in maintaining proper documentation procedures, ensuring compliance with document control standards, and facilitating seamless information flow across various teams and stakeholders.

**Key Responsibilities**:

- Establish and maintain an organized document management system to store, track, and retrieve project-related documents, ensuring version control and data accuracy.
- Develop and implement document control procedures, including naming conventions, document numbering, and filing structures, to ensure consistency and ease of access.
- Coordinate the distribution of documents to relevant parties, both internally and externally, ensuring timely and accurate dissemination of information.
- Maintain a comprehensive and up-to-date record of all project documents, including correspondence, contracts, drawings, reports, and other relevant materials.
- Review documents for accuracy, completeness, and compliance with established standards before filing and distribution.
- Track changes, revisions, and updates to documents, ensuring that the latest versions are readily available to authorized personnel.
- Manage document access rights and permissions to ensure confidentiality and data security.
- Provide training and support to team members on document control procedures and software tools, promoting adherence to established standards.
- Generate regular reports on document control activities, including document status, distribution lists, and any outstanding actions.
- Identify opportunities for process optimization and enhancement of document control procedures, contributing to overall efficiency.

**Qualifications and Requirements**:

- Previous experience in document control, records management, or a related field is preferred.
- Holds a high school diploma or equivalent. Relevant certifications or training in document control practices are advantageous.
- Strong organizational skills and attention to detail to ensure accurate document management and compliance.
- Effective communication skills to liaise with team members, stakeholders, and vendors.
- Familiarity with document management software and tools. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to address challenges related to document control and find effective solutions.
- Flexibility to handle changes in document control processes and evolving project requirements.
- A collaborative attitude to work effectively within cross-functional teams and contribute to project success.
- Ability to manage multiple documents and tasks simultaneously, meeting deadlines and priorities.

Application Deadline: 13/08/2023

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