Document Controller

2 weeks ago

Riyadh, Saudi Arabia Capital Engineering Consultants Full time

**Job Title**: Document Controller (10+ years experience, Aconex proficiency) - KSA

**Job Summary**:
**Responsibilities**:

- Establish and maintain document control procedures and systems in compliance with project requirements and industry standards.
- Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings, specifications, correspondence, and reports.
- Ensure that all project documents are accurately labeled, categorized, and stored in the document management system (e.g., Aconex) for easy retrieval and reference.
- Coordinate with project teams, subcontractors, and external stakeholders to collect, review, and distribute documents in a timely manner.
- Perform quality checks on incoming and outgoing documents to verify completeness, accuracy, and compliance with project standards.
- Monitor document workflows and review cycles to identify bottlenecks, expedite approvals, and ensure timely document delivery.
- Assist project managers and engineers in preparing document transmittals, submittals, and other project-related correspondence as required.
- Maintain an up-to-date document register, including document statuses, revisions, and distribution records.
- Provide training and support to project team members on document control procedures, software tools, and best practices.
- Generate regular reports and metrics on document control activities, including document status, distribution logs, and outstanding actions.

**Requirements**:

- Bachelor's degree in Engineering, Business Administration, or a related field.
- Minimum of 10 years of experience working as a document controller in the construction industry, preferably in KSA.
- Proficiency in document management software, particularly Aconex, with a strong understanding of its functionalities and features.
- Excellent organizational skills and attention to detail, with the ability to manage large volumes of documents in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with project teams and external stakeholders.
- Knowledge of construction document types, formats, and standards.
- Familiarity with document control best practices, including version control, document numbering, and distribution protocols.
- Ability to work independently with mínimal supervision and prioritize tasks to meet deadlines.
- Fluency in both written and spoken English. Arabic language skills are a plus.
- Flexibility to adapt to changing project requirements and willingness to work extended hours when necessary.

Application Question(s):

- what is your notice period ?

**Experience**:

- Document Controller: 7 years (required)
- Aconex: 5 years (required)

Ability to Commute:

- Riyadh (required)

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