Tender Assistant

4 weeks ago


الدمام, Saudi Arabia Perfect Vision Full time

**Department**: Business Development / Tendering

**Tendering Reports To**: BD/Tender Manager

**Job Summary**:
The Tender Assistant will support the tendering and business development teams in researching, preparing, and submitting bids. This role involves coordinating with suppliers, facilitating communication with tender portals and partner programs, and assisting with prequalification and registration processes. Additionally, the Tender Assistant will help in administering departmental documentation, data management, and routine administrative tasks.

**Key Responsibilities**:
**1. Supplier Coordination & Communication**
- Identify, contact, and maintain relationships with potential and existing suppliers to extend the organization’s supplier base.
- Obtain quotations, certificates, and other required documentation from suppliers. o Follow up with suppliers on tender or project-related queries and deliverables.

**2. Tender Registration & Prequalification**
- Register and manage company profiles on relevant tender portals (e.g., Solutions by STC, IoT2, Aramco, Sami, Tahakom).
- Prepare and submit required documentation for prequalification processes. o Coordinate with internal departments to collate necessary information and ensure compliance with registration protocols.

**3. Program & Partnership Liaison**
- Support local content initiatives and special target programs (e.g., connecting with Saudi giga-projects, business hubs).
- Conduct research on consulting firms, markets, and industry-related programs to facilitate potential partnerships. o Communicate with external contacts to gather and analyze relevant information.

**4. Bid Preparation & Submission**
- Assist in preparing bid documents, including gathering and reviewing data from various departments.
- Complete simple tasks related to bid formatting, compliance checklists, and supporting documents.
- Track and follow up on submission deadlines to ensure timely delivery.

**5. Administrative Support & Data Management**
- Maintain accurate logs of communications, ongoing tenders, and supplier details in internal databases or spreadsheets.
- Manage the tender pipeline, ensuring key milestones and submission deadlines are met.
- Compile regular statistics and reports on tender activities and department performance.

**6. Presentation & Material Preparation**
- Create introductory materials, presentations, and standard proposal templates for internal and external use.
- Ensure consistent branding and formatting of tender documents and marketing materials.

**7. Scheduling & Coordination**
- Coordinate appointments, meetings, and travel arrangements for the tendering team.
- assist with travel and accommodation bookings and secure necessary approvals.

**8. Department Administration**
- Oversee department external communications and correspondence.
- Support the Tender Manager (or Senior Tender Specialist) in implementing process improvements. Perform other tasks as assigned to support departmental goals.

**Qualifications & Skills**

**Education**: Diploma or bachelor’s degree in Business Administration, Engineering, Supply Chain, or a related field preferred.

**Experience**:

- Previous experience (2-4 years) in a supporting role within a procurement, tendering, or supply chain environment is desirable.
- Exposure to Saudi Arabian tender portals and local supplier networks is advantageous.

**Technical Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with online tendering portals or e-procurement systems is beneficial.

**Soft Skills**:

- Strong communication and interpersonal skills for liaising with suppliers and internal teams.
- Excellent organizational abilities, with keen attention to detail.
- Ability to handle multiple tasks and meet deadlines under mínimal supervision.
- Analytical and research skills to gather, interpret, and present relevant data.

**Language & Cultural Awareness**:

- Fluency in English (spoken and written) is essential.
- Proficiency in Arabic is highly preferred, given the local context of many tender portals and supplier relationships.



  • الدمام, Saudi Arabia Perfect Vision Full time

    **Job Description: Business Development Administrator** **Location**: Dammam **Department**: Business Development **Reports To**: Business Development Manager **Key Responsibilities1. Supplier base**: - Contact potential and existing suppliers to expand the PV supplier base. - Obtain quotations, proposals and other required documentation from...


  • الدمام, Saudi Arabia HITACHI ENERGY LTD Full time

    **Description** **You as a Bids & Proposal Manager will be part of Hitachi Energy business based in Riyadh, Saudi Arabia. You will be developing, performing, and fulfilling the tender process activities of the organization to obtain maximum efficiency, quality, service, and profitability for the organization Ensuring business growth through direct...

  • Quantity Assurance

    4 weeks ago


    الدمام, Saudi Arabia PremierQ Sports and Recreation Full time

    PremierQ is a leading provider of sports and recreational contracting services, dedicated to creating state-of-the-art facilities that enhance the sporting and recreational experience. With a commitment to quality, innovation, and client satisfaction, we are seeking a dynamic and results-driven QA/ QC Engineer to join our team. **Responsibilities** -...


  • الدمام, Saudi Arabia Six Construct Full time

    **Company Description** Six Construct**, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services...


  • الدمام, Saudi Arabia Kone Full time

    Certified as a Top Employer for UAE, Qatar, KSA, and Oman; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency from the team putting our people first and creating a workplace that nurtures...

  • Sales Engineer

    4 days ago


    الدمام, Saudi Arabia Primetech International Companu Full time

    Job Title: Sales Engineer Job Location: Dammam, Saudi Arabia Experience Required: 2-5 Years Educational Qualification: BE in Mechanical Engineering Key Responsibilities: - Review all design information and engineering drawings during the pre-contract and design stages. - Prepare high-level, detailed estimations for projects during the tender phase. -...


  • الدمام, Saudi Arabia Core Lab Full time

    **SENIOR PROJECT COORDINATOR** RESPONSIBILITIES AND AUTHORITIES - To be aware of Quality Assurance in all daily work activities and to follow the rules of prevention. - To perform the duties of the position according to documented Procedures and Work Instructions. - To report all Non-conformances and problems to your Supervisor on a Non-conformance And...

  • Geophysicist

    6 days ago


    الدمام, Saudi Arabia Fugro Full time

    Job Description **Job Description**: - Performing complex geophysical work around the process of acquiring, collating, processing, interpreting and reporting of complete and high-quality geophysical data in order to provide accurate and customized data deliverables to clients, - Providing geophysical advice in multiple specialized technical disciplines, -...


  • الدمام, Saudi Arabia Hill International Full time

    **Position Title**:Engineering Interface Department Manager (E1)** **Location: Eastern Region, Saudi Arabia** **Reporting to: Project Director** **General Description of Role and Responsibilities**: - The responsibility covers all the necessary interfaces and coordination of the design and engineering works managed to ensure the alignment of the scope...

  • Planning Engineer

    1 week ago


    الدمام, Saudi Arabia Six Construct Full time

    **Company Description** Six Construct**, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services...

  • Sales Engineer

    7 days ago


    الدمام, Saudi Arabia ABIYA Full time

    Managing and interpreting customer requirements - Persuading clients that a product or service will best satisfy their needs - Calculating client quotations - Negotiating tender and contract terms - Negotiating and closing sales by agreeing terms and conditions - Offering after-sales support services - Administering client accounts - Analysing costs and...

  • Procurement Manager

    4 weeks ago


    الدمام, Saudi Arabia Colour Track Electromechanical LLC Full time

    **Job Description - Procurement Manager** The Procurement Officer investigates the market with specifications and performance requirements for company. His responsibility is to analyzes technical and commercial data based on the responses received, re-iterates with bidders, recommending those most desirable using tools like bid comparison tables/ BOQs. On...

  • Application Engineer

    4 weeks ago


    الدمام, Saudi Arabia Industrial Manufacturing Co Full time

    _**This position will be based in Dammam, Saudi Arabia. **_ - **Job description below**:_ - Co-ordinate, monitor and supervise internal day to day sales activities. - Assist the sales team in preparation of quotations, technical submittals and related documentation. - Assess the purchase orders against the offered / agreed terms, commercial and contractual...

  • Procurement Engineer

    3 weeks ago


    الدمام, Saudi Arabia Talent Pal Full time

    **Job Description - Procurement Manager** The Procurement Officer investigates the market with specifications and performance requirements for company. His responsibility is to analyzes technical and commercial data based on the responses received, re-iterates with bidders, recommending those most desirable using tools like bid comparison tables/ BOQs. On...

  • Health, Safety

    2 days ago


    الدمام, Saudi Arabia Packers Plus Full time

    **Primary Role Focus** The Health, Safety, and Environment (HSE) Middle East Team Lead is responsible for ensuring compliance with occupational health, safety, and environmental regulations across operations in the Kingdom of Saudi Arabia (KSA). The role ensures alignment with Packers Plus' HSE policies while maintaining compliance with customer-specific...

  • Staff Geophysicist

    1 week ago


    الدمام, Saudi Arabia Fugro Full time

    Job Description Are you a geophysicist with a decade or more of exceptional contributions in the field? Do you aspire to contribute, lead, and mentor within a dynamic team? If so, seize this unparalleled opportunity with Fugro, a leader in the geoscience industry. We are seeking an individual whose expertise extends beyond technical proficiency to include...

  • Procurement Manager

    3 weeks ago


    الدمام, Saudi Arabia Matar Holding Salama Engineering Full time

    **Job Summary**: **Key Responsibilities**: - **Procurement & Sourcing**: - Assist in sourcing and procuring specialized equipment, machinery, and materials used in oil and gas manufacturing, including pumps, compressors, valves, and piping systems. - Ensure procurement of raw materials and components that meet technical specifications and quality standards...


  • الدمام, Saudi Arabia Emprego SA Full time

    The Role Job Purpose & Objectives Providing design support for optimal soil improvement & Piling solutions; preparing & submitting offers / tenders; building and maintaining client relations, including face to face meetings Coordinating/supporting the development of work schedule, providing technical support to the site team Duties and Responsibilities...

  • Sales Coordinator

    7 days ago


    الدمام, Saudi Arabia Jotun Group Full time

    SUMMARY OF THE ROLE As a Sales Coordinator, you are responsible to provide administrative and sales support to the sales and marketing team by assisting with inter-department coordination, supporting the team with day-to-day sales transactions, and providing information when required to ensure that customers’ needs are met, and the department achieves its...


  • الدمام, Saudi Arabia Siemens Energy Full time

    **How You Will Make an Impact** - Support customers with technical assistance for breakdowns / solving, ongoing operational issues and any other technical information and advice. - Support FSR’s prior, during & after outage execution for any technical assistance or information. - Support the project management team for outage preparation, execution &...