Srr - Deputy Programme Manager, Mod PMO Tmo (Heo)

3 days ago

Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

The British Embassy Riyadh has a vacancy for a Deputy Programme Manager under the Ministry of Defence (MOD) Programme Management Office (PMO) Saudi Transformation for a fixed-term contract of one (1) year. There is a strong possibility of extension of the contract, dependent on the renewal of the UK-KSA government-to-government contract, on the jobholder’s performance, and operational needs.

The PMO is expected to offer advice on a wide range of issues, including strategic planning, internal and external relationships, implementation of best practise, departmental structures, responsibilities, and collaboration and governance.

The role comes at an interesting time as the MOD moves in to Year 3 of supporting the Saudi Modernisation Programme led by the Saudi Transformation Team. This role requires the jobholder to build relationships and work with colleagues in the advisory programme but also across other government departments in Saudi Arabia and London.

**Duties and responsibilities**:

- Project management
- Provide project management support for the UK advisers, including but not limited to engaging and maintaining a relationship with senior UK consultants, understanding the broad delivery of their activity, and the different stakeholders involved in their work.
- Overseeing and undertaking the implementation and maintenance of appropriate systems and tools to enable effective planning and scheduling of activities, and overall running of the programme with SO2 Transformation/ Programme Manager.
- Jointly leading the delivery and briefing for the two biannual governance meetings at senior levels, which oversees the direction of the government-to-government programme.
- Establish, manage, and maintain project documentation and controls, preparing project performance reports and documentation to support effective governance, assurance, and decision-making.
- Capture lessons learned from visits and other adviser activity and ensure they are effectively used to inform future activity.
- Lead the tracking of programme achievements and deliverables, ensuring that best practice is identified and programme objectives are met.
- Identify and monitor Risks and Issues with the programme and logging mitigating actions, raising as appropriate.
- Relationship management
- Build and maintain effective relationships with a range of stakeholders, including at senior levels across the Directorate and with Saudi MOD.
- Develop a full understanding of adviser roles and outputs to show progress at Saudi Transformation Management Office (TMO) Fusion and weekly meetings.
- Act as secretariat for weekly meetings, agenda and notes for weekly engagement meetings with UK Advisers.
- Provide effective support to the Programme/Project Manager(s), organising and facilitating key meetings, providing follow-up action, and ensuring that information requests are actioned.
- Operational management
- Coordinate and present visit programme schedules for reporting purposes, including the collation of UK adviser post visit reports.
- Manage approvals and programme budget to ensure that financial spend by advisers are properly considered and appropriately expensed.
- Be the single point of contact for advisers on wider inward visits on logístical arrangements by senior officials and the Transformation Management Office (TMO).
- Take sole responsibility for information management on behalf of the PMO to help interpret adviser performance.
- Set-up and maintain a central record of programme activities and stakeholder database.
- Have full responsibility for overseeing, organising, and managing the SharePoint site on both Foreign, Commonwealth and Development Office (FCDO) and MOD systems to ensure that files are up to date, filed correctly, and are accessible.
- Lead on writing, compiling, and facilitating a British Embassy ‘Induction Package and Welcome Pack’ for incoming UK advisers.
- Planning, management, and administrative support of engagement between UK Advisers, PMO and Defence Section mainly through regular weekly meetings, including drafting minutes/readouts.
- Adviser Real Life Support (RLS)
- Develop a close relationship as the key interlocutor with Arabian Enterprise Incubators (AEI), the Real Life Support (RLS) provider to liaise on monthly expenditure and budgetary issues, ensuring audit compliance and preparing all material for inspection by UK Defence and Saudi officials.
- Act as the first point of contact with AEI on RLS issues and work to resolve the resolution of any issues in consultation with AEI, MOD colleagues and advisers, escalating as required.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis affecting UK citizens.

**Key behaviours required**:

- Working Together - Form effective partnershi

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