HR & Admin Assistant

2 weeks ago


Riyadh, Saudi Arabia The Qode FZ LLC Full time

The Qode is currently looking for an energetic and dynamic **  HR-Admin Assistant **to join us in Riyadh

**KEY AREAS OF RESPONSIBILITY**
- Respond accurately to internal and external information requests
- Schedule and coordinate appointments and meetings
- Organize travel requirements, booking flights, accommodation and restaurant reservations when necessary
- Prepare reports and documentation for meetings and appointments
- Act as the point of contact between the managers and internal/external clients
- Assist with HR-administrative and project requirements as needed
- Calendar management
- Provide administrative support to ensure efficient operation of office
- Carry out administrative duties such as filing, typing, copying, scanning etc.
- Support the team by performing tasks related to organization
- Maintain supplies inventory by checking stocks to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Reminding the manager of important tasks and deadlines
- Liaising with staff, suppliers and clients
- Organising the manager’s personal commitments and conducting support and research as needed (including holidays and weekends)
- Manage the diaries and schedules
- Assist with on-boarding of new employees
- Assist in the hiring process of applicants
- Maintain proper records of employee attendance and leaves
- Assist HR Manager in policy formulation, hiring and salary administration
- Coordinate orientation and training sessions for new employees
- Ensure smooth communication with employees and timely resolution to their queries
- Company-wide committee facilitation and participation
- Assisting with the day-to-day efficient operation of the office
- Coordinate messenger and courier service as needed
- Support in activities and company organized events as needed
- Update and maintain databases such as mailing lists, contact lists and client information
- Update and maintain internal staff contact lists and administrative records
- Ensure office equipment is properly maintained and serviced
- Contributes to team effort by accomplishing related results as needed

**KEY ATTRIBUTES | QUALIFICATIONS**
- Background in HR is definitely an advantage
- In-depth knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent communications and interpersonal skills
- Discretion and confidentiality
- Proactive problem solver
- Flexibility and adaptability
- With excellent computer (Microsoft Office) skills
- Team player with a positive ‘can do’ attitude
- Excellent judgment and creative problem solving skills
- Must be self motivated and proactive, going above and beyond his call of duty
- Possess an ability to work comfortably and efficiently in a collaborative setting
- Ability to juggle multiple priorities and work in a fast-paced environment
- To have great attention to detail
- To be bright, friendly and outgoing
- Excellent command of spoken and written English
- Bachelor’s degree holder

**Job Types**: Full-time, Permanent

**Experience**:

- Human Resource: 1 year (required)
- Admin: 1 year (required)

**Language**:

- English (required)


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