Planning & Budget Specialist

5 days ago

Jeddah, Saudi Arabia Islamic Development Bank Full time

Job Purpose

Contribute to the preparation Work Programme and Budget document based on budget proposals by departments and for submission to budget committee, review budget proposals ensuring linkages with Complex/department objectives/ KPIs for effective achievement of key strategic objectives of the bank. Prepare points for discussion with departments on budget proposals received, undertake an active role in implementation of appropriate budgeting techniques to operationalise the IsDB Strategy and departmental annual work plans. Prepare budget implementation reports including achievement of departmental program objectives and KPIs, identifying areas for possible budget reallocation.Key Accountabilities
**Planning & Budget Formulation**
- Plan necessary preparatory tasks and other activities involved in in the formulation, implementation, monitoring, and reporting on departmental/Complex/Units budget utilization
- Contribute to the Preparation of budget guidance notes, budget templates and actual budget utilization data form SAP-CO/FM etc).
- Guide departments in preparing annual administrative budget proposals based on IWP & Budget guidance Notes departmental objectives, KPIs and Annual Work Plans, providing advice to departments on guidance notes & budget templates to enable them formulate budget proposals and ensure timely submission to Budget Division for consolidation
- Encouraging departments to use the functionalities of SAP- CO/FM/BPC/other system to prepare budget proposals and the use of Internal Order concept to upload, monitor and report the use of budgetary resources related to programs, Capital Investments, and Initiatives for value reporting

**Preparation of Budget Proposals**

*** Undertake analytical review of budget proposals received from departments/divisions to ensure linkage between budgetary resources requirements and departmental objectives & KPIs.
- Consolidate and finalise budget proposals for analysis prior to submission to the budget committee for clearance.
- Prepare various scenarios of consolidated budget proposals following discussions and directions of the budget committee for reconsideration by the budget and Management committees and eventually prepare the final Work Programme & budget document for submission to the Board of Executive Directors for approval.
- Prepare key points and issues to be incorporated in the presentation to the Board of Executive Directors for approval of the Budget

**Implementation of Approved Budget**
- Prepare approved budget tables for incorporation in the Work Programme & Budget document for publication
- Prepare memoranda setting out departmental budget allocations by cost element for all departments/complexes
- Upload approved departmental budget allocations in the SAP System and reconcile the allocation with the approved budget
- Prepare periodic actual utilization reports for controlling and monitoring budget implementation using SAP functionalities

**Control, Monitor and Report**
- Encourage departments to use of SAP system-tools/functionalities in preparation of budget proposals and management of allocated resources.
- Use appropriate SAP System tools and functionalities for accurate monitoring, control and reporting of departmental budgetary resources utilization.
- Review and analyse actual budget utilisation to identify and ensure rectification of posting errors, if any, to cost elements or cost centres/Internal Orders and General ledger relevant to all funds for analysis, comparison and reporting
- Prepare periodic reports (tabular and narrative) to show (actual) utilisations by complexes/departments/divisions compared to budget with accompanying notes highlighting utilisation pattern/trend and variances from approved budget allocations
- Actively involved in the planning and preparation of quarterly budget performance reports for Management as well as of Mid-Term review of resource utilisation and performance of departments in coordination with Corporate Performance Division function of SBCP department.
- Contribute to the conceptualization, development and implementation of Activity based costing (ABC) and Profit Centre (PCA) Reporting

**Information sharing**
- Encourage departments to use SAP-Internal Order concept to facilitate the monitoring and reporting utilization of budgetary resources related to programs, Capital Investments and Initiatives for value reporting
- Work closely with the Seniors to deal with enquires / queries / request for specific budget allocations from departments & or management
- Provide feedback on actual utilisation, issues related to departmental key Objectives and KPIs and linkage with resources, advise on how to deal with budgetary issues.
- Collect data/information concerning budget allocation/utilization to share with MDBs/IFIs

**Communication & Collaboration**
- Prepare response providing data and information to MDBs / IFIs as part of being a member of the IFI Budget Benchmarking Forum, as an

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