Executive Secretary to Assistant Principals Ll

7 days ago


Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

**Job Description****:

- Job Title:
- Executive Secretary to Assistant Principals LL & ES- School / Location:
- American School Dhahran (ASD)- School / Department:
- Other- Job Status:
- Full-time- Salary Code:
- Support Staff- Work Days / Hours:- Eligible Applicants:
- Saudi National- Position Start Date:
- As soon as possible- Application Deadline:
- Until filled- Reports to:
- Ronnie Caldwell: Principal, Tracy Bosch & Marissa Archie- Requisition Number:
- 03-2324-082- Summary

Executive Secretary to elementary and middle schools Assistant Principals is a key member of a dynamic team serving the office of American School Dhahran. The position is primarily responsible for providing administrative support to the Assistant Principals in running and organizing elementary and middle schools of American School Dhahran.
- Job Duties
- Demonstrate commitment to the safety and security of children and young people (child protection)
- Provide administrative support to Assistant Principal, Counselor, and Learning Support for ASD Little Learners and elementary school
- Provide administrative support in managing Coolgang
- Track and produce a weekly summary report of students’ attendance and discipline analysis
- Acquire and maintain a working knowledge of ISG Support Services policies, practices, and procedures
- Manage the Assistant Principal appointment calendar and schedule
- Provide support in managing substitute teachers if needed
- Organize and prepare documents for meetings, including taking minutes
- Create and maintain event calendars for students, staff, and ISG District Office
- Responsible for creating and maintaining student ID
- Responsible for student & staff photos process and schedule
- Assisting new staff with ID and Transportation arrangement
- Coordinate with ISG Support Services and Transportation in supporting all events such as Principal-Parent Info Night, Parent-Teacher Social, Parent-Teacher Conferences, Graduation, and all other teachers sponsored events
- Responsible for managing events at Little Learner and elementary school, including overseeing event action plans, facility bookings, liaise and coordinate with all relevant parties
- Support the bookkeeping office in matters such as collecting/distributing cash from students, checking overseas orders, etc
- Provide support to Assistant Principal in liaising with all staff for cool gang arrangement
- Be part of master schedule building team for Little Learners and elementary school
- Be part of safety and emergency team
- Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative function of the school runs smoothly
- Respond to urgent requests
- Exercise reasonable judgments
- Maintain communication and working relationship with all stakeholders
- Provide customer service and meet informational needs of ASD stakeholders (staff, students, parents and ISG personnel)
- Maintain a safe learning environment for students and staff at all times
- Perform other duties as assigned by the Principal and the Assistant Principals
- Qualifications and Knowledge
- Minimum of Bachelor’s degree in a related field of study
- Excellent knowledge and understanding of the use of IT in an administration role
- Experience and Skills

**Experience**
- Experience in secretarial roles (preferred)

**Skills**
- Excellent command of English, both written and oral
- Highly-developed organizational skills
- Outstanding verbal and written communication skills
- Maturity to handle a range of situations
- Loyalty and a high level of confidentiality


  • Executive Secretary

    24 hours ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    Position Description SCHOOL / LOCATION ISG Dammam DIVISION / DEPARTMENT Middle POSITION TYPE Support Staff WORKS DAYS / HOURS POSITION STATUS Full time SALARY CODE Support Staff ELIGIBLE APPLICANTS - Saudi National POSITION START DATE As soon as possible APPLICATION DEADLINE Until filled REPORTS TO Trevor Naidoo, Assistant...

  • Executive Secretary

    2 months ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Executive Secretary (Library)- School / Location: - American School Dhahran (ASD)- School / Department: - Library- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National, Dependent- Position Start Date: - As soon as possible- Application Deadline: - Until filled-...

  • Executive Secretary

    7 hours ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Executive Secretary (Library)- School / Location: - American School Dhahran (ASD)- School / Department: - Library- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National, Dependent- Position Start Date: - As soon as possible- Application Deadline: - Until filled-...

  • Executive Secretary

    2 months ago


    Hofuf, Saudi Arabia Black Pearl Full time

    **Job Information**: Industry - Health CareCity - DammamCountry - Saudi ArabiaZip/Postal Code - 31433Number of Positions - 1- An exciting opportunity has come up with a renowned and prestigious hospital in KSA for Executive Secretary / Senior Secretary. A Senior Secretary is a highly skilled professional who supports Management in an administrative...

  • Executive Secretary

    24 hours ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    Position Description SCHOOL / LOCATION District Office DIVISION / DEPARTMENT Support Services POSITION TYPE Support Staff WORKS DAYS / HOURS POSITION STATUS Full time SALARY CODE Support Staff ELIGIBLE APPLICANTS - Saudi National POSITION START DATE As soon as possible APPLICATION DEADLINE Until filled REPORTS TO Joseph Bearns, Director of...


  • Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Secretary / Receptionist- School / Location: - British School Dhahran (BSD)- School / Department: - Whole School- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National, Dependent- Position Start Date: - As soon as possible- Application Deadline: - Until filled-...


  • Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Secretary / Receptionist- School / Location: - British School Dhahran (BSD)- School / Department: - Whole School- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National- Position Start Date: - As soon as possible- Application Deadline: - Until filled- Reports...

  • Executive Secretary

    1 week ago


    Hofuf, Saudi Arabia Praaxis Full time

    Job Title: Executive Secretary Department: Executive Summary: Essential Duties and Responsibilities: - Manage the Executive Director's calendar and schedule appointments and meetings. - Take and transcribe dictation, prepare correspondence, and draft reports. - Coordinate travel arrangements and book accommodations. - Maintain files and records. - Perform...

  • Executive Secretary

    6 days ago


    Hofuf, Saudi Arabia Hitachi Energy Ltd Full time

    **Description** You as an Executive Secretary will be part of Hitachi Energy business based in Dammam, Saudi Arabia. You will be providing high-level administrative support to the General Manager and other senior staff. **Your responsibilities** - Providing high-level administrative support and assistance to the Executive Director and or other assigned...

  • Executive Secretary

    7 days ago


    Hofuf, Saudi Arabia Al-Khaldi Holding Company Full time

    Preparing, submitting work reports. - Communicate with clints and service provider of company. - Using Microsoft Office ( Excel, Word, PowerPoint.etc.) **Education**: - Bachelor's (preferred) **Experience**: - Executive Secretary: 5 years (preferred) **Language**: - English (preferred)

  • Personal Assistant

    2 weeks ago


    Hofuf, Saudi Arabia Barker Ross Group Full time

    **Job Title**: - Personal Assistant / Secretary**Contract Type**: - Permanent**Location**: - Dhahran **Industry**: - Office Support**Contact Name**: - Laura Knight- **Contact Phone**: **Salary**: **Date Published**: - 12-Mar-2024Our client energises the world economy that occupies a unique position in the global energy industry. Being the world's...

  • Personal Assistant

    1 month ago


    Hofuf, Saudi Arabia Barker Ross Group Full time

    **Job Title**: - Personal Assistant / Secretary**Contract Type**: - Permanent**Location**: - Dhahran **Industry**: - Office Support**Contact Name**: - Laura Knight- **Contact Phone**: **Salary**: **Date Published**: - 12-Mar-2024Our client energises the world economy that occupies a unique position in the global energy industry. Being the world's...

  • Executive Secretary

    2 months ago


    Hofuf, Saudi Arabia Perfect Vision - KSA Full time

    The Role **Requirements**: **Requirements**: -Proven experience as executive secretary or similar administrative role for 3-5 years. -Proficient in MS Office. - In-depth knowledge of office management and basic accounting procedures, as well as technical vocabulary of the relevant industry. -Familiarity with basic research methods and reporting techniques...

  • Executive Secretary

    6 days ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Executive Secretary (Athletics and Activities)- School / Location: - District Office (DO)- School / Department: - Whole School- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National, Dependent- Position Start Date: - As soon as possible- Application Deadline: -...

  • Secretary - Female

    1 week ago


    Hofuf, Saudi Arabia شركة مشاريع الأبراج العربية للمقاولات Full time

    **Summary**: Secretaries and administrators help to keep an organization running smoothly, taking care of the administrative and organizational tasks that make the organization function. The job title ‘administrator’ and ‘secretary’ can be used interchangeably to describe the same role, or ‘secretary’ can be another, more old-fashioned name for a...

  • Executive Assistant

    6 days ago


    Hofuf, Saudi Arabia Kuok (Singapore) Limited Full time

    **This position is **based in Damman, KSA **for POSH Saudi Co. Ltd, **a company under Kuok (Singapore) Limited.** The Executive Assistant is responsible for providing assistance and manage the POSH Saudi executive leadership office through a combination of high-level business-focused secretarial, executive-level administrative and general organizational...

  • Executive Assistant

    6 days ago


    Hofuf, Saudi Arabia Posh Full time

    This position is based in Damman, KSA for POSH Saudi Co. Ltd, a company under Kuok (Singapore) Limited. The Executive Assistant is responsible for providing assistance and manage the POSH Saudi executive leadership office through a combination of high-level business-focused secretarial, executive-level administrative and general organizational...


  • Hofuf, Saudi Arabia 720 Transform Consulting Full time

    Jobe is based in Dammam with a large organisation which is into multiple businesses. 3 years of prior experience of working with a CEO or a Managing Director is required. Knowledge of managing their daily meetings, preparing their documents / presentations etc, managing stakeholder connect etc Knowledge of Tagalog is a must. **Salary**: ﷼5,000.00 -...


  • Hofuf, Saudi Arabia 720 Transform Consulting Full time

    Jobe is based in Dammam with a large organisation which is into multiple businesses. 3 years of prior experience of working with a CEO or a Managing Director is required. Knowledge of managing their daily meetings, preparing their documents / presentations etc, managing stakeholder connect etc Knowledge of Tagalog is a must. **Salary**: ﷼5,000.00 -...


  • Hofuf, Saudi Arabia 720 Transform Consulting Full time

    Jobe is based in Dammam with a large organisation which is into multiple businesses. 3 years of prior experience of working with a CEO or a Managing Director is required. Knowledge of managing their daily meetings, preparing their documents / presentations etc, managing stakeholder connect etc Knowledge of Tagalog is a must. **Salary**: ﷼7,000.00 -...