HR Operations Specialist

3 weeks ago

Riyadh, Saudi Arabia Siemens Healthineers Full time

Do you want to help shape the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone to grow personally and professionally. Sound interesting? **Then come and join our global team as HR Operations Specialist (Saudi Nationals), Based on Riyadh - Saudi Arabia**

Our global team: Siemens Healthineers is a leading global medical technology company. 70,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services.

Our culture: Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That is why we invite you to take on new challenges, test your ideas, and celebrate success.

**Your tasks and responsibilities**- Respond to internal and external HR related inquiries or requests and provide assistance.
- On-boarding new hires and ensuring the proper documentation is in place
- Off-boarding employee and ensuring access is shut off.
- Redirect HR related calls or distribute correspondence to the appropriate person of the team.
- Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met.
- Liaise with other departments or functions (payroll, benefits etc.).
- Enter and notify payroll and benefits of the changes.
- Maintaining the applicant tracking database.
- Troubleshoot and assist supervisors in performance management procedures
- Coordinate training sessions and seminars
- Perform orientations, onboarding and update records with new hires
- Produce and submit reports on general HR activity
- Run ad hoc reports for HR.
- Assist in ad-hoc HR projects, like collection of employee feedback
- Liaise with external legal firms to facilitate employee immigration
- Keeps abreast of local and regional labor law legislation changes.
- Interprets and implements provisions of local labor agreements to resolve problems and assure mutual compliance.
- May facilitate workers council negotiations.
- Advises managers on how to manage HR incidents with collective labor law or labor greements implications.
- Interprets the labor organization's viewpoint for management.
- Identifies chronic labor relations problem areas and recommends solutions.
- Participates in major contract negotiations. Issuance and renew the work permit and Iqama for the employees and their families.
- Additional of Iqama of new family member.
- Process the Exit re-entry visa for the Non-Saudis employees and their family members
- Process and authenticate the invitation letters for the business visitors coming from abroad at the Chamber of Commerce and MoFA.
- Attend any inspection from Government Entity.
- Coordinate the needed print out and any support needed by Accounting for the year financial statements.
- Attend the call of any emergency cases for the employees and their families as well as for the company business visitors.
- Attend the cases at the Labor Cases and the Civil Court for our employees.

**Your qualifications and experience**
- 2-5 years of experience in a relevant human resource position & governmental relations
- Strong Knowledge of local Labor law
- Knowledge of human resources processes and best practices
- Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
- Experience with HR databases and HRIS systems (TRES system)
- Outstanding communication and interpersonal skills
- Ability to handle data with confidentiality
- Good organizational and time management skills
- BS/BA in Human Resources Management/ relevant field

**Equal Employment Opportunity**:
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, and genetic information, and other categories protected by federal, state, or local law. Preference may be given to designated groups in line with the company’s compliance with Saudization laws.

**Diversity & Inclusion**:
At Siemens Healthineers, we embrace and encourage different viewpoints, backgrounds, experiences, exp

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