Banquet Coordinator

1 week ago

Jeddah, Saudi Arabia Habitat hotel All Suites Full time

Responsible to meet, make introduction and ensure that all arrangement and requirements are gathered with the function host prior to function. Read and analyse Banquet event order (BEO) / Banquet Function Plan(FP) in order to gather guestsrequirements, determine proper setup, buffet, audio visuals, time line and also give attention to any special guest needs.

**DUTIES AND RESPONSIBILITIES**:
1. Establish and improve the reputation of the hotelby offering a very personalised style of service as per the hotels standard operating procedures.

2. Timely attend all the telephone calls using clear and professional language, and answer telephones using appropriate telephone etiquette.

3. Answer phone, direct to appropriate person and / or take messages.

4. Assist with typing of the Banquet and Sales correspondence, i.e. answering mail, confirming banquet arrangements, menus, BEO, FP, memos etc.

5. Promptly respond to all inquiries.

6. Compose, publish and distribute Banquet event order (BEO) / Banquet Function Plan (FP) to all department heads and personnel whoare involved in servicing banquets function.

7. Work with management and other heads of departments at all times and assist in carrying out special requirements and duties necessary in adding to the guest’s general comfort and well-being.

8. Distribute promptly to all departments about notice of any change in the Banquet event order (BEO) / Banquet Function Plan (FP).

9. Prepare signage and menu items for all banquet events function.

10. Study requirements of all booked banquets and functionsto familiarize and ascertain the possibility of selling additional facilities, to produce extra revenue.

11. Sending Banquet event proposals to the guests and being in timely contact with them.

12. Call customers to remind before for cut-offdates.

13. Develop and maintain positive working relationships with others, and support team to reach common goals.

15. Ensure that all the administrative documents are prepared for the hotel sales team.

16. Act as a liaison between all related hotel departments and host of the function.

17. Ensure orders and requisitionsfor the Catering and Banquet departments are completed.

18. Responsible to attend periodic sales meetings and circulate minutes of the meetings and regular follow up's.

19. Respond and act upon any special requirement which function host had requested.

20. Maintaining the entire sales correspondence data base.

21. Maintain departmental reports and procedures.

22. Maintain all client information and folders.

23. Coordinate with Banquet operations on a timely basis to ensure complete customer satisfaction.

24. Updating DSR (Daily sales Report) and revenue projection on a daily bases.

25. Update Catering and Banquets calendar on the Sales and Catering software.

26. Perform all duties as deemed necessary for the success of the department.

**Salary**: From ﷼3,000.00 per month

Ability to commute/relocate:

- Jeddah: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

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