Executive Assistant to The CEO
17 hours ago
SHC is a dynamic and fast-paced organization dedicated to Management Consulting. We are seeking a highly organized and professional Executive Assistant to support our CEO. This is a critical role requiring a proactive individual with exceptional time management and communication skills.
**Responsibilities**:
- **Calendar Management**:Efficiently manage the CEO’s calendar, schedule meetings, and coordinate appointments to optimize time and prioritize commitments.
- **Confidentiality**:Handle sensitive and confidential information with the utmost discretion and integrity.
- Operational Efficiency: Ensure smooth day-to-day operations within the executive office, anticipating needs and addressing issues proactively.
- **Pressure Handling**:Thrive in a dynamic, fast-paced environment, maintaining composure and effectiveness under pressure.
- **Guest Relations**: Greet and welcome guests, ensuring a professional and hospitable experience.
- Stakeholder Assistance: Provide support to internal stakeholders, facilitating communication and collaboration across departments.
- **Document Preparation**: Review, prepare, and edit documents and presentations for the CEO, ensuring accuracy and professionalism.
- **Meeting Preparation**:Ensure all stakeholders are prepared for meetings with the CEO, coordinating and confirming that all required materials and presentations are ready in advance.
- **Flexibility**:Adapt to changing workflows and schedules, demonstrating flexibility in handling various tasks and responsibilities.
- **Time Management**:Exhibit expertise in time management, prioritizing tasks to maximize the CEO's productivity and efficiency.
- Travel Coordination: Arrange travel plans for the CEO, including booking flights, accommodations, and transportation.
- **Logistics Coordination**:Coordinate logistics for board meetings and other high-level meetings, ensuring all details are meticulously planned and executed.
- **Event Organization**:Plan and organize events, dinners, and delegate trips, managing all logístical aspects to ensure successful and smooth operations.
**Requirements**:
- Proven experience as an Executive Assistant or similar role supporting C-level executives.
- Proficiency in Arabic and English, both written and spoken.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Exceptional organisational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and confidentiality.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent interpersonal skills and a welcoming demeanor.
- Flexibility to adapt to changing priorities and work schedules.
- Ability to work independently and in a team
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