Admin Assistant

**Job Summary:
The Receptionist will act as the first point of contact for employees or clients and the responsible person for the facility management and maintenance.

**RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY**:

- Greet clients and visitors with a positive, helpful attitude.
- Assist clients in finding their way around the office.
- Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
- Answer, screen and forward phone calls.
- Sort and distribute mail and handle parcel shipments
- Assisting with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
- Order, maintain and distribute office supplies
- Schedule appointments and maintain conference rooms reservation log
- Maintain facility seating charts and office assignments
- Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
- Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
- Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
- Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
- Develop and implement effective facility management strategies, policies, and procedures.

**BEHAVIORAL SKILLS/COMPETENCIES & REQUIRED**:

- Time management skills
- Attention to details with strong administrative skills.
- Positive attitude with good Communication skills
- Strong organizational skills
- to be able to use basic computer programs including Microsoft Office Flexibility to be able to move between activities and duties quickly if priorities change.

**EXPERIENCE/EDUCATION/SKILL-SET REQUIRED**:

- Bachelor’s Degree/equivalent education required
- 3 years of administrative assistant experience
- communication skills, proficient in English (verbal and written)
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Professionalism
- Problem Solving
- Verbal Communication Qualification, Knowledge And Experience

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