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Event Planning Coordinator
1 month ago
We are seeking a highly skilled Event Planning Coordinator to join our team at Dimensions.
Company OverviewAt Dimensions, we pride ourselves on delivering exceptional events and experiences. As an Event Planning Coordinator, you will play a crucial role in ensuring the smooth execution of our events.
Job SummaryThis is a challenging and rewarding role that requires attention to detail, excellent organizational skills, and the ability to work well under pressure.
Key Responsibilities:- Research Traditions and Customs: Stay up-to-date with local customs and traditions to ensure seamless event planning and execution.
- Model Polite Behavior: Set a positive example for guests and colleagues alike by demonstrating impeccable etiquette.
- Plan Foreign and Domestic Visits: Collaborate with clients to plan and execute successful visits, including itinerary development and coordination.
- Identify Security Risks: Conduct thorough risk assessments to ensure the safety and security of all parties involved.
- Make and Send Invitations: Design and send invitations to guests, ensuring timely RSVPs and clear event details.
- Create Suitable Seating Arrangements: Arrange seating to accommodate guests' needs and preferences.
- Arrange Photo Opportunities: Coordinate photo opportunities to capture special moments during events.
- Develop Itineraries and Agendas: Create comprehensive itineraries and agendas to ensure a smooth event flow.
- Schedule and Book Transportation: Arrange transportation for guests and staff as needed.
- Arrange Lodging and Meeting Accommodations: Book suitable accommodations for guests and staff.
- Prevent Etiquette Breaches: Monitor events to prevent any potential etiquette breaches or cultural faux pas.
- Develop Strategy Goals: Collaborate with the team to develop strategy goals and objectives.
- Maintain Confidential Records: Ensure the confidentiality and security of sensitive records and information.
To be considered for this role, you must have:
- A minimum of 5 years of experience in event planning, coordination, or a related field.
- Excellent communication and interpersonal skills.
- Ability to work effectively under pressure.
- Strong attention to detail and organizational skills.
- Familiarity with local customs and traditions (or willingness to learn).
- Bachelor's degree in Hospitality, Business Administration, or a related field.
We offer a competitive salary and benefits package, including:
- $80,000 - $100,000 per year, depending on experience.
- Comprehensive health insurance coverage.
- Generous paid time off policy.
- Professional development opportunities.
Dimensions is a leading provider of event planning services. We take pride in delivering exceptional events that exceed our clients' expectations.