Board Relations Specialist

2 months ago

Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time
Job Summary

We are seeking a highly skilled Board Relations Specialist to join our team at the Islamic Development Bank. The successful candidate will be responsible for providing advanced level expertise in the design and automation of rules, processes, and procedures related to the functioning of the Boards and committees.

Key Responsibilities
  • Serve as a key focal point for all matters related to Board Relations and Services across the IsDB Group, troubleshooting and resolving any issues related to the smooth functioning of the Boards (BED/BoD) and other Committees' meetings.
  • Coordinate and manage efficient and effective communication channels between IsDB Management/Group Entities and the Members of Boards to ensure effective coordination and flow of information.
  • Manage the timely preparation, submission, and publication of Boards documents (BED/BOD/BOG/GA).
  • Organize and oversee the smooth implementation of the Board and other committees' elections meetings, in accordance with the requirements under the relevant rules IsDB guidelines and standards.
  • Provide accurate necessary documentation for Board meetings, such as the distribution of Board of Governors and Procedures Committee papers for consideration and the preparation of summary records, minutes of meetings, briefings, and executive summaries.
  • Oversee and facilitate pre-meetings and post-meetings arrangements (logistics, communication, agenda, material, etc.), ensuring that all necessary activities have been implemented properly and timely.
  • Maintain official records and documents relating to the meetings of the Board of Governors and General Assemblies in accordance with IsDB policies and procedures.
  • Conduct post-meeting evaluation, including data analysis and report generation for the management's review.
  • Communicate regularly with Member Countries in relation to membership matters Board Members and other internal and external stakeholders across the IsDB Group to resolve any relevant inquiries and build and maintain excellent business relations.
  • Maintain the BED Members' calendars and schedules, ensuring that the BED members are fully prepared for each meeting/event.
  • Monitor and follow up on BED/BODs and their Committees' post-meetings actions and decisions, proposes corrective measures to the management, and oversees their prompt implementation.
  • In cooperation with other concerned IsDB Group functions, conduct the orientation program for the newly elected/appointed Executive Directors and provides them with needed support and assistance, including arrangements for proper reception, etc.
  • Collects/consolidates input Participate in the preparatory meetings with other IsDB departments for organizing high-level seminars, conferences, meetings, and other events.
  • Collects and consolidates inputs from various stakeholders across the Bank and prepares and submits period and/or present ad-hoc and periodic reports to, as requested by the Management.
Requirements
  • Bachelor's degree in Business/Public Administration, Marketing, Communications Company Secretaryship, or related field.
  • Minimum 5 years of experience in Board Relations, preferably in an International Development Institution.
Skills & Necessary Knowledge
  • Knowledge of corporate governance, board protocols, policies, and procedures.
  • Business acumen/knowledge and understanding of the IsDB Group's activities.
  • Analytical thinking.
  • Ability to handle confidential information in a discrete manner.
  • Attention to detail and accuracy.
  • Executive information management.
  • Problem solving.
  • Production and management of board-related systems and platforms (e.g., e-Board system).
  • Management of board events' practices/protocols and organization (e.g., Board of Governors Annual Meetings, etc.).
  • Knowledge of the Documents Management System.

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