Senior Business Administrator
4 days ago
As a seasoned Office Manager, you will play a vital role in supporting the Managing Director (MD) of BYD KSA. Your responsibilities will include managing executive functions, coordinating office activities, and supervising support staff.
About the Opportunity:This is an excellent opportunity for a highly motivated and organized individual to join our team. You will be responsible for managing calendars, coordinating meetings, and arranging travel itineraries for the MD.
Key Responsibilities:- Executive Support:
- Manage the MD's schedule, coordinate meetings, and arrange travel plans.
- Prepare reports, presentations, and correspondence on behalf of the MD.
- Handle sensitive documents and information with confidentiality.
- Serve as the primary point of contact for internal and external stakeholders interacting with the MD.
- Support leadership team meetings by preparing agendas, taking minutes, and following up on action items.
- Office Administration:
- Oversee daily office operations to ensure a smooth and efficient work environment.
- Manage office supplies, procurements, and inventory control.
- Supervise office support staff, including drivers, cleaners, and administrative personnel.
- Liaise with facility management for office maintenance, security, and vendor management.
- Coordinate IT and office equipment support to ensure seamless operations.
- Assist in budget preparation and monitor office-related expenses.
- Coordinate procurement of office-related goods and services, ensuring cost-effectiveness.
- Process invoices, expense reports, and petty cash management.
- Familiarity with office administration best practices, vendor management, and basic financial processes.
- Strong organizational and multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.
- Fluent in Arabic and English, both written and spoken.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
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