Administrative Support Specialist

3 days ago


Riyad Al Khabra, Saudi Arabia Neuberger Berman Group LLC Full time

Company Overview

">

We are a leading investment firm seeking an experienced and professional Executive Assistant / Office Manager to join our team in Riyadh. As an Executive level Assistant, you will provide effective and efficient administrative support to the Managing Director and team.

Key Responsibilities

">
  • Provide administrative support to the MENA Team
  • Organize meetings, conference calls and video conference meetings across various time zones
  • Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
  • Book transport, accommodation and restaurants, as required
  • Process invoices and coordinate payment with the Finance team
  • Knowledge to use Concur
  • Knowledge to use SalesForce
  • Prepare itineraries for roadshow travel
  • Organise roadshows logistics
  • Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
  • Responsible for printing, photocopying, scanning, archiving and filing
  • Low level customisation of presentations, organising compliance sign-off and printing
  • Liaising with the Events Team to manage events and roadshows
  • Ensure office supplies and pantry inventory are always available
  • Ad-hoc tasks to be actioned when required

Requirements

">
  • 10 years + experience
  • University Degree
  • Strong Microsoft Excel, PowerPoint, Word, Outlook skills
  • Excellent verbal and written communication skills - Arabic desirable
  • Flexible approach with a "can-do" attitude
  • Enthusiastic
  • Professional, discreet and trustworthy
  • Strong attention to detail essential


  • Riyad Al Khabra, Saudi Arabia KAPSARC Full time

    Job SummaryThe Administrative Support Specialist plays a vital role in providing high-quality administrative support to the office of the President. This includes composing various communications, letters, and documents, ensuring clarity and professionalism.Main ResponsibilitiesCommunications ManagementDrafting and DistributionInformation Gathering and...


  • Riyad Al Khabra, Saudi Arabia Airswift Full time

    Airswift is a global manpower provider that specializes in various sectors, including energy, infrastructure, and IT. We have an extensive reach across more than 70 countries worldwide.About the Role:The Administrative Support Specialist will be responsible for providing general office support, assisting with administrative tasks, and ensuring smooth daily...


  • Riyad Al Khabra, Saudi Arabia Egis Group Full time

    We are seeking a highly organized and efficient Administrative Support Specialist to join our team at the Egis Group in Riyadh, Saudi Arabia. As a key member of our administrative staff, you will provide crucial support to ensure smooth operations and effective management of daily tasks.Manage and maintain executive calendars, scheduling meetings and...


  • Riyad Al Khabra, Saudi Arabia Ultimate Peaks Full time

    At Ultimate Peaks, we are seeking a skilled Administrative Support Specialist to join our team. As a key member of our front desk, you will be the first point of contact for patients and visitors, ensuring a welcoming and efficient reception experience.Key ResponsibilitiesPatient Reception and Check-In:We require a professional who can greet patients and...


  • Riyad Al Khabra, Saudi Arabia DXC Technology Inc. Full time

    The role of a Receptionist at DXC Technology Inc. is to serve as the first point of contact for visitors and callers, providing exceptional customer service and support in a fast-paced environment.Key Responsibilities:Welcome guests and direct them to the appropriate person or department.Manage communication by answering phone calls, emails, and providing...


  • Riyad Al Khabra, Saudi Arabia King Faisal Specialist Hospital & Research Centre Full time

    We are seeking a highly skilled Healthcare Administrative Assistant to join our team at King Faisal Specialist Hospital & Research Centre. In this role, you will provide administrative support to the healthcare team, ensuring efficient and effective care delivery.Key Responsibilities:Coordinate patient admissions, transfers, and discharges.Manage and...


  • Riyad Al Khabra, Saudi Arabia King Faisal Specialist Hospital & Research Centre Full time

    At King Faisal Specialist Hospital & Research Centre, we strive to deliver exceptional patient care and service. As a Medical Support Specialist, you will play a vital role in supporting the nursing team to achieve this goal.Key Responsibilities:Communicate effectively with patients, families, and healthcare teams to ensure seamless care delivery.Translate...


  • Riyad Al Khabra, Saudi Arabia Jobs for Humanity Full time

    Job Summary:We are looking for a skilled and motivated Education Administration Specialist to join our team at Jobs for Humanity. As an essential member of our nursery team, you will be responsible for supporting the Head Teacher and her team to achieve high standards of childcare, while also overseeing the administrative aspects of our nursery.Main...


  • Riyad Al Khabra, Saudi Arabia Gensler Full time

    Job SummaryWe are seeking an experienced Administrative Support Professional to join our team. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work independently.As a key member of our team, you will provide administrative support to our designers and architects, ensuring that all...


  • Riyad Al Khabra, Saudi Arabia LINKFIELDS INNOVATIONS (PTY) LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Change Management Administrator to join our team at LINKFIELDS INNOVATIONS (PTY) LTD. The successful candidate will provide critical support in executing change management activities for the SAP S/4HANA project.Responsibilities:Maintain up-to-date change management documentation, including...


  • Riyad Al Khabra, Saudi Arabia King Faisal Specialist Hospital & Research Centre Full time

    Job Summary:King Faisal Specialist Hospital & Research Centre is seeking a skilled Medical Support Specialist - Palliative Care to support our team.Key Responsibilities:Support Consultants in providing patient care and management in Palliative Care Medicine, adhering to medical staff bylaws and hospital policies.Conduct thorough physical examinations,...


  • Riyad Al Khabra, Saudi Arabia Jobs for Humanity Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented HR Support Specialist to join our team at Jobs for Humanity.Key Responsibilities:Providing daily administrative support to the HR department, ensuring seamless day-to-day operations.Assisting the HR manager with data entry, record maintenance, payroll processing, and providing clerical...


  • Riyad Al Khabra, Saudi Arabia KBR Full time

    Job DescriptionThe Business Services Coordinator plays a crucial role in supporting the Executive Management Team and the Business Services Manager. Key responsibilities include coordination and administration tasks for support functions and activities of major PMC programs in Riyadh.Main Responsibilities:Maintenance and update of manning deployment and...


  • Riyad Al Khabra, Saudi Arabia PSC Full time

    PSC seeks an experienced GM Office Manager to lead efficient operations in Riyadh, Saudi Arabia office. Ideal candidate is highly capable and results-oriented with strong administrative, organisational, and interpersonal skills.Reporting directly to General Manager, the GM Office Manager plays a pivotal role ensuring smooth functioning of the office...


  • Riyad Al Khabra, Saudi Arabia Jobs for Humanity Full time

    About the JobWe are seeking a highly skilled and dedicated individual to fill the role of Human Resources Assistant - Administrative Support at Jobs for Humanity.This position is responsible for providing comprehensive administrative support to the HR department, while also contributing to the overall success of the organization.Key...


  • Riyad Al Khabra, Saudi Arabia Freudenberg Full time

    Job Summary : We are looking for a Saudi Female Sales Specialist to join our team in Riyadh. This role is clientfacing and focuses on driving sales and business growth by promoting Form's fit-out services. The ideal candidate will have a solid understanding of the interior architecture and fit-out industry, with excellent communication skills to build...


  • Riyad Al Khabra, Saudi Arabia Afaq - Warehouse Branch Full time

    At Afaq - Warehouse Branch, we are committed to delivering exceptional customer service and satisfaction. To achieve this goal, we are seeking a highly skilled and experienced IT Support Specialist to join our team.The ideal candidate will have a strong background in troubleshooting and resolving technical issues in a fast-paced, high-volume environment....


  • Riyad Al Khabra, Saudi Arabia King Faisal Specialist Hospital & Research Centre Full time

    About the RoleThe Healthcare Administrator will oversee the management of medical records services, ensuring that all operations are conducted in accordance with established policies, procedures, and standards. The successful candidate will have a Master's Degree in Medical Records Management or a related field, and a strong background in healthcare...


  • Riyad Al Khabra, Saudi Arabia RedBox Technologies Full time

    At RedBox Technologies, a dynamic logistics company in Saudi Arabia, we are seeking a highly organized and proactive Executive Assistant to support our management team.The successful candidate will play a crucial role in ensuring that executives can focus on strategic decisions while handling day-to-day administrative tasks that drive our operations...


  • Riyad Al Khabra, Saudi Arabia ABC Center Full time

    We are seeking a dedicated Learning Support Specialist to join our team at the ABC Center.">">About the RoleThe Learning Support Specialist will work closely with students, teachers, and families to provide targeted support and guidance, helping students overcome academic challenges and reach their full potential.">Key ResponsibilitiesAssist students in...