Administrative Support Specialist
3 days ago
Company Overview
">We are a leading investment firm seeking an experienced and professional Executive Assistant / Office Manager to join our team in Riyadh. As an Executive level Assistant, you will provide effective and efficient administrative support to the Managing Director and team.
Key Responsibilities
">- Provide administrative support to the MENA Team
- Organize meetings, conference calls and video conference meetings across various time zones
- Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
- Book transport, accommodation and restaurants, as required
- Process invoices and coordinate payment with the Finance team
- Knowledge to use Concur
- Knowledge to use SalesForce
- Prepare itineraries for roadshow travel
- Organise roadshows logistics
- Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
- Responsible for printing, photocopying, scanning, archiving and filing
- Low level customisation of presentations, organising compliance sign-off and printing
- Liaising with the Events Team to manage events and roadshows
- Ensure office supplies and pantry inventory are always available
- Ad-hoc tasks to be actioned when required
Requirements
">- 10 years + experience
- University Degree
- Strong Microsoft Excel, PowerPoint, Word, Outlook skills
- Excellent verbal and written communication skills - Arabic desirable
- Flexible approach with a "can-do" attitude
- Enthusiastic
- Professional, discreet and trustworthy
- Strong attention to detail essential
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