Executive Assistant
7 days ago
The Executive Assistant - Operations role at Tiger Recruitment is an exciting opportunity for an experienced professional to join our team. As a key member of our operations team, you will provide high-level administrative support to ensure the smooth running of our business.
About the RoleYou will be responsible for welcoming visitors, assisting with meeting arrangements and coordinating team events. Your exceptional organisational skills will ensure seamless communication with teams and stakeholders, while your attention to detail will maintain accurate records.
Key Responsibilities
- Welcome visitors, assist with meeting arrangements and coordinate team events.
- Manage shared Outlook mailboxes, respond promptly to inquiries and maintain accurate records.
Executive Support
- Provide direct administrative assistance to senior leadership and visiting team members.
- Responsibilities include diary management, travel arrangements, report preparation and meeting organisation.
- Support client communication development and implementation.
Quality Management
- Assist in managing insurance, licenses and documentation, including staff policies.
- Stay updated on local regulations and implement necessary adjustments for compliance.
- Coordinate with authorities as needed to address compliance matters.
- Administer the company documentation system, ensuring version control and staff training.
IT & Systems
- Serve as primary liaison with service providers for high-quality service delivery.
- Assist in maintaining IT infrastructure, applications and databases.
- Provide support for CRM, travel and other business systems.
General Support
- HR: Assist HR with PRO services, including visa processing and secondary registration.
- Finance: Offer support for financial management duties, including invoice processing and payments.
- Projects: Provide administrative support to project teams, arranging visas, insurance and travel.
- A professional qualification in business administration or equivalent experience.
- Proven experience in business administration within a small to medium scale company.
- A track record of working across business areas noted in the job description.
- Proficient in SharePoint, Microsoft 365 and Office tools.
- Good knowledge of IT systems, software, hardware and technical capabilities.
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