Human Resources Assistant

1 week ago

Riyad Al Khabra, Saudi Arabia Rentokil Initial Full time

Job Overview:

We are seeking a highly skilled Human Resources Coordinator to join our team at Rentokil Initial. As an HR Coordinator, you will play a vital role in supporting the human resources function and ensuring that all employees have a positive experience working with us.

Responsibilities:

  1. Support Administrative Tasks: You will assist with a variety of administrative and operational activities related to the human resources function, including maintaining accurate employee records, processing new hires, and handling terminations.
  2. Communicate HR Policies: Communicate to and assist employees in adhering to human resource policies, procedures, standards, local labor laws, and other government regulations.
  3. Recruitment Assistance: Assist with recruitment and interview process; schedule interviews, track status of candidates, perform reference checking and respond with follow-up letters at the end of the process.
  4. Employee Document Management: Check employees' documents for accuracy and completeness, maintain an effective employee record management system, and prepare periodic standardized reports.
  5. New Employee Orientation: Assist with new-employee orientations and ensure a smooth transition into their roles.
  6. Employee Inquiries: Respond to employees' inquiries, requests, and questions in a timely and professional manner.
  7. Exit and Termination Support: Support HR Manager with processing organizational exits and terminations.
  8. Performance Review Process: Assist with the preparation of the performance review process, ensuring that all necessary steps are taken.
  9. Organization Charts and Directories: Maintain the branch's organization charts and employee directory, ensuring that they are up-to-date and accurate.
  10. Insurance Administration: Coordinate health, life, and work accident insurance enrollments and communicate with service providers concerning routine administration of programs.
  11. Legal Compliance: Follow up on all legal issues related to employment records and employees, ensuring compliance with relevant laws and regulations.
  12. Daily Attendance Monitoring: Follow up on daily attendance, late arrivals, absence, etc., and assist employees in respecting Boecker attendance policy.
  13. Employee Relations Challenges: Assist HR Manager in investigating and resolving day-to-day employee relation challenges.
  14. Employee Handbook: Assist in creating the employee handbook with updated laws and regulations, internal memos, and other pertinent information as needed.
  15. Advice and Guidance: Advise employees in areas of human resources, performance management, harassment, discrimination, and legal/employment issues.
  16. Guidance on Disciplinary Action: Advise HODs on adherence to guidelines on disciplinary action issues and separations.
  17. Data Integrity: Maintain data integrity on all Boecker systems, forms, and reports.

Requirements:

  1. Education: Bachelor's Degree in Business Administration or equivalent.
  2. Experience: 0-1 year of experience in general HR or administrative role.
  3. Languages: Proficiency in English and Arabic is a must.
  4. Computer Skills: Computer knowledge: Microsoft Office.

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