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Project Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia KONE Automatiktüren GmbH Full time

About KONE Automatiktüren GmbH

KONE Automatiktüren GmbH is a leading company in the field of elevator and escalator manufacturing. We are committed to creating a better world of work and fostering a great work culture that inspires the highest standards of quality and efficiency.

Job Summary

We are seeking a highly motivated and organized Project Administrator to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for performing project management tasks, including monitoring and maintenance of project financial forecasts, managing project documentation, and supporting project managers and supervisors with customer correspondence.

Key Responsibilities

  1. Project Financial Management
  • Monitor and maintain project financial forecasts
  • Correctly post actuals
Project Documentation and Administration
  • Manage project documentation
  • Trigger invoices and monitor payment status
Customer Correspondence and Support
  • Support project managers and supervisors with customer correspondence
  • Get approvals and signatures on time
Project Monitoring and Reporting
  • Monitor invoicing status vs. billing plan
  • Update cost forecast with actuals and incoming invoices
Logistics and Administration
  • Handle project requests for logistics needs
  • Support project managers and supervisors in this task, coordinating with logistics coordinators
Financial Management and Reporting
  • Monitor actual costs vs. plans and report deviations
  • Check invoices without POs/GRs, booking against planned primary costs
Contract and Scope Management
  • Handle administration of change orders/variation sales
  • Manage contract/scope-related claims in agreement with the project manager
Project Closure and Documentation
  • Compile end-of-project documentation sets for submission to customers, maintenance, and archiving
  • Conduct pre-closing review in coordination with project managers and supervisors

Requirements

  1. Education
  • Bachelor's degree in Business Administration or any related field
Experience
  • Minimum 2-4 years of experience in an administrative role
Skills
  • Excellent communication, presentation, and analytical skills
  • Excellent Microsoft Office experience; SAP experience is a plus
  • Attention to detail – must be precise in work, able to spot errors, and vigilant to ensure problems are corrected for accurate results
  • Highly motivated, goal-oriented, diligent, organized self-starter with a high level of customer service orientation

Additional Information

Due to current labor regulations, this role is only open for Saudi nationals.