Executive Assistant to Managing Director
17 hours ago
The Managing Director's Office Coordinator will be responsible for providing exceptional support to the Managing Director in the daily operations of ST Style LLC's building material supply business.
Job Description:
- Manage the Managing Director's schedule, appointments, and meetings.
- Handle all incoming calls, emails, and correspondence on behalf of the Managing Director.
- Prepare and maintain accurate records and reports.
- Coordinate travel arrangements, including transportation and accommodations.
- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.
- Work closely with the warehouse and logistics teams to monitor stock levels and replenishment schedules.
- Liaise with clients, suppliers, and contractors to resolve any order-related issues.
- Conduct market research and assist in supplier negotiations.
- Maintain an organized filing system for both physical and digital documents.
- Track and follow up on tasks and projects assigned to team members by the Managing Director.
- Perform various administrative tasks as needed.
Key Skills:
- Proven experience as a Personal Assistant or Executive Assistant.
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite and other administrative tools.
- Ability to work in a fast-paced environment.
- Knowledge of building materials, construction terms, or supply chain management is an advantage.
- Attention to detail and problem-solving skills.
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