Executive Assistant Director

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Robinson & Co (Singapore) Pte Ltd Full time

We are seeking an experienced Office Manager to provide exceptional support to the Managing Director (MD) of BYD KSA. As a key member of our team, you will be responsible for managing executive functions, coordinating office activities, and supervising support staff.

About the Position:

This role requires a highly skilled individual with a strong background in administrative support, preferably in a senior executive capacity. The ideal candidate will have experience in managing calendars, coordinating meetings, and arranging travel itineraries.

Key Responsibilities:
  • Executive Support:
  • Manage the MD's schedule, coordinate meetings, and arrange travel plans.
  • Prepare reports, presentations, and correspondence on behalf of the MD.
  • Handle sensitive documents and information with confidentiality.
  • Serve as the primary point of contact for internal and external stakeholders interacting with the MD.
  • Support leadership team meetings by preparing agendas, taking minutes, and following up on action items.
  • Office Administration:
  • Oversee daily office operations to ensure a smooth and efficient work environment.
  • Manage office supplies, procurements, and inventory control.
  • Supervise office support staff, including drivers, cleaners, and administrative personnel.
  • Liaise with facility management for office maintenance, security, and vendor management.
  • Coordinate IT and office equipment support to ensure seamless operations.
  • Assist in budget preparation and monitor office-related expenses.
  • Coordinate procurement of office-related goods and services, ensuring cost-effectiveness.
  • Process invoices, expense reports, and petty cash management.
Requirements:
  • Familiarity with office administration best practices, vendor management, and basic financial processes.
  • Strong organizational and multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.
  • Fluent in Arabic and English, both written and spoken.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

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