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Event Planning and Management Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia IBM Full time

About the Role

IBM is a leading consulting and technology company that leverages artificial intelligence and hybrid cloud technologies to help clients transform their organizations. The IBM event team plans and executes top-tier virtual, in-person, and hybrid events that generate new business opportunities, build brand awareness, and provide exceptional attendee experiences. Delivering successful customer events involves collaboration with various stakeholders, and the event specialist plays a critical role in ensuring event compliance and audit readiness.

Your Key Responsibilities

  1. Event Conceptualization and Planning
  • Develop event concepts aligned with business objectives.
  • Create and manage event budgets.
  • Coordinate logistics, including venue selection, catering, and transportation.
  • Negotiate and manage vendor contracts.
  • Oversee event setup, execution, and teardown.
Marketing and Promotion Strategies
  • Create engaging event invitations and promotional materials.
  • Develop strategies to engage attendees and drive participation.
Strategic Planning and Analysis
  • Define event objectives and key performance indicators (KPIs).
  • Monitor and report on event performance.
  • Assess event return on investment (ROI) for future planning.
Collaboration and Team Leadership
  • Work effectively with sales, product, and creative teams.
  • Maintain clear communication with stakeholders.
Compliance and Risk Management
  • Ensure compliance with health, safety, and legal regulations.
  • Develop contingency plans for potential risks.
Industry Trends and Innovation
  • Stay updated on event and marketing trends.
  • Implement new solutions to enhance event experiences.

Required Skills and Expertise

  1. Project Management: Handle multiple events and ensure timely execution.
  2. Attention to Detail: Meticulous planning and execution.
  3. Time Management: Prioritize tasks and manage time effectively.
  4. Cross-functional Collaboration: Work effectively with different teams.
  5. Stakeholder Management: Manage and align event stakeholders.
  6. Regulatory Knowledge: Ensure compliance with health, safety, and legal regulations.