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Document Management Specialist

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Oman Full time

Parsons Oman is looking for an experienced Document Management Specialist to join our team. As a key member of our administrative services team, you will be responsible for managing and overseeing the organization, tracking, and distribution of project documents.

SPECIFIC RESPONSIBILITIES:

  • Manage and maintain accurate and up-to-date records of all project documents, including drawings, specifications, contracts, reports, etc.
  • Oversee the creation, revision, and approval of documents, ensuring that they are accurately tracked and stored.
  • Establish and enforce document control procedures to ensure consistency and compliance with project requirements and company standards.
  • Coordinate the distribution and submission of documents to clients, contractors, and internal teams in a timely and efficient manner.
  • Review project documents for accuracy and completeness, ensuring that all necessary approvals and signatures are obtained.
  • Provide training and support to project teams and junior staff on document control procedures and software tools.
  • Develop and maintain a document tracking system, ensuring that all documents are stored in an organized and easily accessible manner.
  • Work closely with project managers, engineers, and other stakeholders to ensure timely document flow and prevent delays.
  • Ensure compliance with company policies, regulatory requirements, and industry standards for document management.
  • Assist in auditing and reporting on document control activities, identifying areas for improvement, and implementing solutions.

EDUCATION/EXPERIENCE:

  • Bachelor's Degree in Business Administration, Engineering, or a related field.
  • Typically 5+ years of experience in document control or related roles, with experience in managing large project documentation.
  • Familiarity with document management software (e.g., SharePoint, Aconex, Procore) preferred.