Bid Preparation Coordinator

5 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time

Jobs for Humanity is seeking an experienced professional to lead our tendering and proposal development efforts.

Salary:

The salary range for this position is competitive and based on experience.

Job Description

This key role oversees the entire tendering process, encompassing inquiry review, proposal submission, and negotiation. The successful candidate will ensure seamless alignment with client needs, effective risk management, and organizational objectives, driving collaborative outcomes through comprehensive proposals.

Key Responsibilities:

  • Tender Document Review: Conduct thorough review of tender documents, specifications, and scope of work to determine bid feasibility.
  • Proposal Creation: Collaborate with cross-functional teams to create and submit technical and commercial proposals that meet client requirements.
  • Quality Assurance: Guarantee that proposals are well-structured, compliant, and delivered on time.
  • Market Engagement: Engage with vendors, suppliers, and sub-contractors to gather offers and evaluate their suitability.
  • Offer Comparison: Compare manufacturers' techno-commercial offers to assess pricing for the entire scope of work.
  • Risk Management: Proactively identify and address potential risks associated with tender submissions.
  • Regulatory Compliance: Ensure adherence to local regulations and standards applicable to the Middle East region.
  • Client Liaison: Participate in pre-tender and post-tender meetings to clarify client needs and negotiate terms.
  • Relationship Building: Foster strong relationships with clients, stakeholders, and project management consultants (PMCs).
  • Project Coordination: Develop and manage project schedules, budgets, and resource plans for timely delivery.
  • Tender Presentations: Prepare presentation materials outlining project scope, bidder participation, and risk assessment for management review.
  • Progress Reporting: Generate regular reports to track tendering progress and milestones.
  • Contract Closure: Coordinate contract closure with the Contract Department to ensure alignment with client and organizational requirements.
  • Issue Resolution: Resolve post-bid clarifications and open issues with clients and vendors.


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