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Document Control Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia WSP Full time
Document Controller Opportunity

We are seeking an experienced Document Controller to join our team in Riyadh. As a key member of our project team, you will be responsible for ensuring the accurate and timely filing of project documents.

Key Responsibilities:
  • Coordinate with project teams to ensure all documents are correctly filed in the appropriate department file archives.
  • Verify and submit project documents ahead of submission deadlines to ensure compliance with schedules.
  • Copy, scan, and securely store both physical and digital documents in an organized manner.
  • Review files, including contracts, for accuracy and make necessary edits as required.
  • Distribute project-related document copies to internal teams as per project requirements.
  • Manage the meticulous filing of documents in both physical and digital record-keeping systems.
  • Develop templates for various document types to enhance efficiency and consistency.
  • Retrieve requested files promptly for employees and clients to support operational needs.
  • Maintain the flow of documentation across the organization, promoting accessibility and transparency.
  • Conduct quality checks on document details, such as file names and submission accuracy, prior to distribution.
  • Assist in creating procedure manuals and system packages related to document control.
Requirements:
  • Bachelor's degree.
  • Proven experience in document control, preferably in the engineering sector.
  • Strong attention to detail and accuracy in document management.
  • Proficient in using document management software and tools.
  • Excellent organizational and multitasking skills.
  • Effective communication and teamwork abilities.
  • Problem-solving mindset with the ability to identify and address issues proactively.
  • Familiarity with relevant industry standards and regulations.
  • Strong computer skills, including MS Office Suite and file management tools.
  • Prior experience in managing a small team or leading document control initiatives is a plus.
What We Offer:

As a valued member of our team, you will be rewarded with competitive pay, first-class medical cover, generous annual leave, and paid professional subscriptions. We strive to have a friendly and inclusive culture that respects and maximizes the contribution individuals can bring to WSP.

Be you, be happy - we believe in creating a work environment that supports your individual needs and promotes work-life balance.