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Document Management Specialist

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Egis Full time

Company Overview

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Our wide range of activities makes us a key player in the collective organization of society and the living environment of citizens worldwide.

Job Description

We are seeking a highly organized and efficient Senior Document Controller to join our team. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation, ensuring compliance with company standards and procedures. This role involves establishing and maintaining a comprehensive document control system, receiving, logging, and distributing incoming and outgoing documents in a timely manner, ensuring proper filing, storage, and retrieval of documents, maintaining and updating document registers, databases, and archives, implementing and monitoring document control procedures and workflows, assisting in the preparation and distribution of reports, presentations, and other project-related materials, collaborating with project teams to ensure proper document version control and revision management, conducting regular audits to ensure compliance with document control procedures, training and supporting team members on document control processes and systems, and assisting in the implementation and maintenance of electronic document management systems.

  • Establish a comprehensive document control system for all project-related documents
  • Receive, log, and distribute incoming and outgoing documents in a timely manner
  • Maintain and update document registers, databases, and archives
  • Implement and monitor document control procedures and workflows
  • Assist in the preparation and distribution of reports, presentations, and other project-related materials
  • Collaborate with project teams to ensure proper document version control and revision management
  • Conduct regular audits to ensure compliance with document control procedures
  • Train and support team members on document control processes and systems
  • Assist in the implementation and maintenance of electronic document management systems
Required Skills and Qualifications
  • Bachelor's degree in Business Administration, Information Management, or related field
  • 8 years of experience in document control or similar role, preferably in construction, engineering, or related industries
  • Proficiency in using EDMS system (UNIFER) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong knowledge of document control processes, best practices, and industry standards
  • Excellent organizational and time management skills with a keen attention to detail
  • Ability to work efficiently in a fast-paced environment and manage multiple priorities
  • Strong communication and interpersonal skills
  • Experience with database management and data entry
  • Familiarity with filing and archiving systems
  • Document Control certification (e.g., IDCA) preferred
  • Knowledge of relevant industry regulations and standards
  • Ability to work independently and as part of a team