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Support Services Manager

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Memac Ogilvy Full time
About Memac Ogilvy

We are a forward-thinking creative network in MENA, with a strong presence in the UAE and a growing footprint in the GCC and North Africa. As part of the renowned WPP & Ogilvy network, we have access to a global network of experts and resources.

Our Approach

We take a holistic approach to delivering impactful marketing solutions, combining expert capabilities with innovative technologies to drive client growth. Our teams work collaboratively across 5 capabilities: Advertising, Experience, PR, Consulting, and Health, allowing us to operate and innovate at the intersection of capabilities and talent.

Ogilvy's unique approach is built around Borderless Creativity, which enables us to break down barriers and unlock new opportunities for our clients. By working together seamlessly across 132 offices in 83 countries, we can deliver truly global campaigns that resonate with audiences everywhere.

About This Role

We are looking for an experienced Administrative Manager to join our leadership team, providing essential administrative and logistical support. The ideal candidate will have a proven track record of supporting high-profile executives and managing complex calendars, schedules, and travel arrangements.

Your key responsibilities will include:

  • Managing the leadership team's schedule, coordinating meetings, appointments, and travel arrangements.
  • Preparing correspondence, reports, and presentations on behalf of the leadership team.
  • Handling incoming and outgoing communications, including phone calls, emails, and mail.
  • Coordinating logistics for meetings, events, and conferences, including venue booking and travel arrangements.
  • Maintaining accurate records and filing systems, and tracking budgets and expenses for the communication team.
  • Conducting research and gathering information as requested by the leadership team.
  • Preparing agendas and minutes for meetings, and liaising with other departments and external stakeholders.
Requirements

To be successful in this role, you will need:

  • At least 5 years of experience in a similar role supporting high-profile or senior-level executives.
  • Proficiency in email management and Microsoft Office applications; experience in the communication industry is a plus.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Excellent verbal and written communication skills, along with active listening and interpersonal savvy.
  • Problem-solving and critical thinking abilities, with sound decision-making under pressure.
  • A proactive approach, adaptability, emotional intelligence, and a positive attitude.
  • Professionalism, discretion, reliability, and dependability in fulfilling commitments and maintaining confidentiality.