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Senior Administrative Coordinator

2 weeks ago

Riyad Al Khabra, Saudi Arabia Neuberger Berman Group LLC Full time

Role Description

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This is a senior administrative role supporting the Managing Director and team in Riyadh. We require a highly skilled and experienced individual who can provide effective and efficient administrative support.

Key Tasks

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  • Provide administrative support to the MENA Team
  • Organize meetings, conference calls and video conference meetings across various time zones
  • Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
  • Book transport, accommodation and restaurants, as required
  • Process invoices and coordinate payment with the Finance team
  • Knowledge to use Concur
  • Knowledge to use SalesForce
  • Prepare itineraries for roadshow travel
  • Organise roadshows logistics
  • Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
  • Responsible for printing, photocopying, scanning, archiving and filing
  • Low level customisation of presentations, organising compliance sign-off and printing
  • Liaising with the Events Team to manage events and roadshows
  • Ensure office supplies and pantry inventory are always available
  • Ad-hoc tasks to be actioned when required

Requirements

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  • 10 years + experience
  • University Degree
  • Strong Microsoft Excel, PowerPoint, Word, Outlook skills
  • Excellent verbal and written communication skills - Arabic desirable
  • Flexible approach with a "can-do" attitude
  • Enthusiastic
  • Professional, discreet and trustworthy
  • Strong attention to detail essential