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Purchasing Officer

2 months ago

Dammam, Eastern Province, Saudi Arabia PrecisionHire Solutions Full time
About PrecisionHire Solutions

We are a leading provider of advanced in-line inspection and integrity services for pipelines, consistently exceeding industry standards set by the Pipeline Operators' Forum (POF). Founded in 1998, we serve national and international pipeline operators across more than 85 countries.

Job Summary

The Purchasing Officer is responsible for working with suppliers, following up on deliveries, clearing ports and borders, and addressing municipality and main supplier issues for concentrate, raw material, spare parts, and Marketing Equipment Management parts. Compile information, log, track and forward LPRs and LPOs, and keep records to draw up purchase orders for materials and services. Assist and support the Workshop Manager.

Key Responsibilities & Authorities
  • Handling Purchasing & Stores material receiving
  • Submit GRN to accounts
  • Attend purchasing-related audits
  • Attend meetings with suppliers
  • Handling petty cash procurement
  • Prepare production plan and execute production requirements
  • Transportation requests from logistics department for delivery & material exit
  • Send RFQ & collect quotes
  • Purchase requisition creation
  • Item code creation
  • Purchase order creation
  • Approval request & follow up with accounts
  • Give feedback on any concerns regarding LPO to approval person such as price discrepancies, payment terms, etc.
  • Delivery follow up with suppliers
  • Pre-payment requests from accounts
  • Preparing price comparisons for account approval reference
  • Payment follow up with accounts
  • Search for new suppliers for procurement
  • Supplier registration & get approval from QC
  • Request supplier creation from accounts
  • Update approved supplier list
  • Filing all purchase orders along with quotes for audit purposes
  • Negotiation with suppliers regarding delivery time, discount, payment terms, etc.
  • MTC/DO/Invoices reconciliation for QC/Accounts purposes
  • Create work orders
  • Execute other tasks as assigned by Supervisor.
Accountability
  • Ensure materials are ordered and delivered on time
  • Issue PO and get approvals as per Corporate Authority Matrix
  • Coordinate with request originator for clarifications from suppliers at the initial stage of procurement
  • Follow up for the delivery of purchased materials with supplier/logistics department
  • Coordinate with QC for supplied goods and maintain approved supplier list
Requirements
  • Experience in international and local purchase
  • Diploma in mechanical engineering or a related field with 5-8 years of experience in Oil & Gas and industrial mechanical material purchasing
  • Experience and good knowledge of the market (customers, systems, providers)
  • Knowledge of English language; working knowledge of Arabic would be an advantage