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Project Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Mace Full time
About Mace

Mace is a leading global consultancy that specializes in creating innovative and sustainable solutions for complex projects. Our purpose is to redefine the boundaries of ambition and bring transformative impact to our people, communities, and societies across the globe.

The Project

This is an exciting opportunity to work on a large new build airport project that will set a global benchmark for aviation experience and aims to attract 120 million passengers by 2030 in Saudi Arabia. As a key member of our team, you will play a crucial role in ensuring the successful delivery of this project.

Our Values

We are guided by a set of core values that shape the way we consult and deliver projects. These values are:

  • Safety First - We prioritize the safety and well-being of our people and stakeholders.
  • Client Focus - We deliver on our promises and exceed our clients' expectations.
  • Integrity - We always do the right thing and maintain the highest level of integrity in all our dealings.
  • Create Opportunity - We empower our people to excel and create opportunities for growth and development.
Key Responsibilities

As a Project Coordinator, you will be responsible for:

  • Providing informal guidance and support to more junior roles.
  • Supporting diary management for project directors and managers.
  • Ensuring team members are aware of administration processes and procedures.
  • Assisting with the setup of the project office, including arranging IT equipment and office furniture.
  • Creating and maintaining electronic and hard copy filing systems.
  • Ensuring staff have complete and regularly update their staff home page.
  • Arranging the setup of project email addresses and Outlook mailboxes.
  • Processing all incoming correspondence and producing all outgoing correspondence and records.
  • Archiving all project documentation and retaining complete records for handover to the client.
  • Placing orders from Mace suppliers.
  • Assisting in the booking of meeting rooms and arranging refreshments/lunches for client/external meetings.
  • Maintaining a log of Mace training records and arranging tests/training when required.
  • Managing petty cash and reconciliations for accounts department and recovery.
  • Providing administrative support, typing letters, minutes, reports, etc.
  • Updating the project directory and distributing it to the project team.
  • Coordinating site visits for both client and project teams.
  • Managing site meeting room diary.
  • Working collaboratively towards the common goal of net zero carbon transition and sharing responsibility for the proactive identification and management of carbon emissions and reductions.
Requirements

To be successful in this role, you will need:

  • Relevant experience in an administration role.
  • Relevant bachelor's degree (or equivalent).

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.