Senior Conference Producer

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Informa Group Plc. Full time

We are building aweinspiring experiences. We are launching awardwinning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf we are offering you the chance to: 

  • Work within ahighly dynamic businesswiththe energy and style of a startup 
  • Be part ofbuilding a businessthat islaunching new products and eventsat scale 
  • Grab an opportunity to accelerate your career and make a real impact. 

The team is looking for a Senior Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fastpaced and everchanging industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills you will be responsible for managing the speakers and order of show onsite at the event. 

What you will do

Conference Production 

  • Produce highlevel relevant industry conference programmes. 
  • Liaise with key professionals/institutions and companies in the production of conference programmes. 
  • Engage with recommended speakers and confirm their attendance. 
  • Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management. 
  • Prepare and communicate creative brief documents to the Marketing team. 
  • Prepare and lead telesales briefs and set followup meetings to track progress. 
  • Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines. 
  • Assist providing leads to the sponsorship team and attend sales meetings as appropriate. 
  • Mentor other conference producers within the team. 
  • Conduct a postshow analysis of the event including job title analysis 

Market Research and Industry Networks 

  • Effectively research topics with relevant industry professionals and the target market. 
  • Develop new conference ideas and programme content through meetings and teleresearch with key experts. 
  • Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio ideally recommending at least 2 new conference tracks per existing event. 
  • Identify key opinion leaders/institutions and companies related to the event. 
  • Maintain existing and build new relationships develop a conference with topics and speakers. 
  • Be able to provide a list of hospitals that are leaders in specialist areas relating to the event. 
  • Look at additional addons and other ways of attracting more delegates i.e. workshops poster sessions partnering with associations etc. 

Speaker & Delegate Liaison 

  • Liaise and network with speakers exhibitors and delegates onsite to maintain customer service standards resolve queries and gain feedback targeting at least 10 meetings per event day. 
  • Assist with onsite duties as required for the duration of the event which may require longer working hours 

Qualifications :

What you will bring 

  • 6 years in events management with at least 2 years in conference production.
  • Demonstrable experience in successfully delivering conferences within largescale events with over 10000 attendees managing conference tracks and budgets.
  • Good understanding of and exposure to Asian markets particularly China Hong Kong Taiwan
  • Good understanding of and experience in the KSA market ideally with exposure to government entities 
  • Fluency in Arabic and English  
  • Can remain positive and focused on problemsolving while working in a high pressured fastpaced and everchanging environment fun 
  • Excited to improve processes and launch new initiatives and can demonstrate experience of this. 

What would be great but not essential 

  • Experience of working in researchbased role
  • Sales experience including creating proposals pitching ideas closing proposals
  • Journalism skills including copywriting and editing
  • Fluency in Mandarin 

Additional Information :

What you will get

We work hard to make sure life at Tahaluf is rewarding supportive and enjoyable for everyone. Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen.

Core Benefits:

  • Medical Insurance for individual and family
  • Annual leave 28 days
  • Remote working on Sundays
  • Working anywhere 2 months every year
  • School fees contribution 40000 SAR per child per year (up to a max of three children)
  • Wellbeing Benefits
  • Residency visa including yearly dependent fees
  • Individual annual flight allowance for expats

International Relocation Package*: 

  • Paid flight to Riyadh individual and family
  • 60 days accommodation or suitable serviced apartment from your arrival date or a oneoff payment of SAR 5000
  • Up to SAR 2500 reimbursement of shipping goods/excess baggage costs
  • Paid flight home for individual and endofservice gratuity payment when leaving the company (if applicable

Local Relocation Package*:  

  • Paid flight to Riyadh individual and family
  • 30 days accommodation or suitable serviced apartment from arrival date or a oneoff payment of SAR 5000
  • Up to SAR 2500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We dont just accept difference we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disabilityfriendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know. 

Remote Work :

No

Employment Type :

Fulltime

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