Office Manager

3 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia JASARA Program Management Company Full time
Roles and responsibilities

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

Responsibilities

Manage the administrative support team with clear direction, mentorship, and communication
Ensure the office policies and procedures are implemented effectively
Oversee the ordering of supplies and ensure inventory levels are maintained
Manage correspondence and communication through various channels
Manage and monitor office budgets
Liaise with external vendors and service providers for facility management services
Plan and coordinate office events and activities
Office Administration and Operations
Manage Office Supplies: Oversee inventory management of office supplies, order replacements, and ensure that all necessary items are in stock.
Maintain Office Environment: Ensure that the office is clean, organized, and conducive to work. This can include overseeing maintenance, cleanliness, and repairs of office equipment and infrastructure.
Office Equipment Management: Ensure all office equipment (e.g., printers, copiers, fax machines) is functioning and schedule repairs or maintenance as necessary.
Coordinate Office Services: Arrange for external services, such as cleaning, IT support, security, and office catering.
Staff and Resource Management
Provide Support to Staff: Serve as a point of contact for staff, offering support with administrative tasks, office issues, or resources. Ensure that staff has everything they need to perform their jobs efficiently.
Onboarding New Employees: Assist with onboarding new hires, including organizing orientation, preparing office equipment, and introducing employees to the office environment and policies.
Schedule Staff Meetings: Coordinate and schedule meetings, events, and appointments for team members or executives. Manage meeting room reservations and ensure all logistics are in place.

Desired candidate profile

Bachelor's degree in Business Administration, Management, or any related field
Proven experience as an Office Manager or a similar role
Excellent communication and interpersonal skills
Strong time management and organizational skills
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
Demonstrated ability to manage a team and work collaboratively
Knowledge of facility management and office equipment
Communication and Coordination
Internal Communication: Facilitate communication within the office, ensuring that messages, memos, and important notices are disseminated to relevant teams or individuals.
Liaise with Management: Work closely with company executives and department heads to ensure office operations align with business needs and goals.
Client Interaction: Handle client inquiries and correspondence, schedule meetings, and provide general administrative support as needed.
Document and Record Management
Document Filing and Organization: Maintain organized filing systems for both physical and digital documents, ensuring that they are easy to access and comply with legal and company requirements.
Manage Office Correspondence: Handle incoming and outgoing mail, packages, and deliveries. This can include sorting mail and distributing it to the appropriate individuals.
Document Preparation and Editing: Prepare and proofread office documents, presentations, reports, and spreadsheets. Ensure accuracy and compliance with office standards.

  • Office Manager

    1 day ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Alvarez & Marsal Deutschland GmbH Full time

    DescriptionAbout the firmAlvarez & Marsal is a global professional services firm offering turnaround management, corporate restructuring and performance improvement for companies and stakeholders. Blending operating managers, functional experts and consultants, we are committed to our core values. A&M has evolved from a boutique player to the premier...

  • Wealth Management Associate

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company BSC (c) Full time

    The Family Office Company BSC (c) is seeking a motivated and experienced Wealth Management Associate to join our team.In this role, you will be responsible for supporting the development and execution of strategies to drive business growth and client engagement, with a focus on wealth management and client relationship management.The ideal candidate will...

  • Client Relationship Manager

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company BSC (c) Full time

    The Family Office Company BSC (c) is seeking an experienced Client Relationship Manager to join our team.In this role, you will be responsible for building and maintaining strong relationships with clients, identifying new business opportunities, and driving revenue growth.To succeed in this position, you must have:A deep understanding of The Family Office...

  • Office Manager

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia MAS CASE Law Firm LLP Full time

    The Professional Services Office Manager at MC Law Firm oversees daily office operations, ensuring the efficient and high-quality delivery of legal and consulting services while maintaining professional and regulatory standards. The manager is responsible for optimizing operational processes, managing human resources, and enhancing client relationships to...

  • Office Manager

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Alpin Limited, Masdar City Full time

    Setec Middle East (ME), as a subsidiary of the setec Group, specializes in civil engineering (transport, energy, industrial and hydraulic infrastructure), building engineering, bridges, underground structures, nuclear infrastructure, urban planning, electrical and electromechanical installations, safety within civil engineering infrastructures and their...

  • Wealth Management Expert

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company BSC (c) Full time

    The Family Office Company BSC (c) is an independent wealth management firm dedicated to delivering exceptional investment solutions to its clients.About Us:We serve high-net-worth individuals and families, providing tailored investment strategies that cater to their unique financial needs.Your Opportunity:Identify and engage new clients through targeted...

  • Client Relationship Manager

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company BSC (c) Full time

    The Family Office Company BSC (c) offers a dynamic work environment where you can leverage your skills and experience to drive success.About Your Role:You will be responsible for identifying and engaging new clients, developing strong relationships, and driving account openings.Your Key Responsibilities:Engage with clients through strategic networking,...

  • Assistant Financial Advisor

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company Full time

    Are you a proactive and results-driven professional with a passion for client engagement and business growth?Join our team as an Assistant Financial Advisor, where you'll play a key role in identifying new opportunities, nurturing client relationships, and driving investment commitments.Your Role:Identify and engage new clients via networking, referrals, and...

  • Office Operations Manager

    1 day ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Alvarez & Marsal Deutschland GmbH Full time

    About the RoleAs a key member of the Operations team at Alvarez & Marsal, you will be responsible for overseeing the physical workspace within our Riyadh offices. This involves ensuring day-to-day operations run smoothly, employees have the necessary resources, and the offices function effectively to create productive and efficient workplaces.Main...

  • Office Manager

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time

    Join Our Team as a Sales Coordinator/Office Manager in RiyadhAre you organized detailoriented and passionate about supporting sales and operations Were looking for a Sales Coordinator to be an integral part of our team ensuring the seamless operation of our office in Riyadh.Responsibilities:Provide administrative and operational support to the sales team to...

  • Office Manager Assistant

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Nqoodlet Full time

    We are seeking a highly organized and proactive Office Manager Assistant to join our team at Nqoodlet, a leading FinTech startup in Saudi Arabia. The successful candidate will provide comprehensive support to our CEO, managing a wide array of administrative tasks, from scheduling and coordination to handling personal errands.The ideal candidate will have...

  • Office Management Specialist

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Advanced Construction Technology Services Full time

    Job Summary:We are seeking a highly skilled Office Management Specialist to join our team at Advanced Construction Technology Services.As an Office Management Specialist, you will provide administrative support to our staff, including receiving and forwarding communications, organizing meetings, and preparing employee files.You will also assist with...

  • Office Manager

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia ENGIE Solutions Middle East Full time

    We are looking for a highly skilled and experienced individual to fill the role of Document Controller at ENGIE Solutions Middle East. In this position, you will be responsible for providing administrative support to colleagues, preparing and updating spreadsheets, posters, and other materials, and controlling company and project documentation.The successful...

  • Office Operations Manager

    1 day ago

    Riyadh, Ar Riyāḑ, Saudi Arabia SITC | الدولية Full time

    Job DescriptionSITC | الدولية is seeking a highly skilled and organized Business Services Coordinator to join our team. This is an excellent opportunity to work in a fast-paced, dynamic environment.Key Responsibilities:Ensure seamless office operations through proactive administrative support.Maintain accurate and up-to-date filing systems both...

  • Office Manager Assistant

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

    The Office Manager Assistant is a dynamic role that requires a highly organized individual to support the office functions. This position demands a professional approach, excellent communication skills, and the ability to prioritize tasks effectively.Main Responsibilities:Manage the reception area, ensuring it remains tidy and welcoming.Handle incoming calls...

  • Technical Office Manager

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Emaar Group Full time

    OverviewWe are seeking a skilled Technical Office Head to oversee all technical office activities, including shop drawings and technical designs for furniture and wood components.The ideal candidate will lead and manage the technical team to ensure high-quality execution drawings and specifications, supporting manufacturing and project implementation while...

  • Office Management Professional

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Ma'aden Full time

    Job DescriptionThis role is responsible for providing administrative support and managing various tasks and processes within the organization. Key responsibilities include coordinating office activities, maintaining records, and assisting with day-to-day operations.Main TasksScheduling appointments and arranging meetings.Maintaining office supplies and...

  • Office Management Associate

    1 day ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Kafaat Business Solutions شركة كفاءات حلول الأعمال Full time

    We are looking for an Office Management Associate to support our office operations effectively. The successful candidate will be responsible for providing administrative and clerical support to the organization, ensuring the smooth functioning of our business processes.The ideal candidate will have excellent organizational skills, be able to multitask, and...

  • Technical Office Manager

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Sasel Saudi L.L.C Full time

    About the Technical Office Engineer PositionWe are looking for a skilled Technical Office Engineer to manage and lead a multi-disciplinary engineering team for project construction. The ideal candidate will hold responsibility for all design reviews, processes, and procedures, as well as coordinate with Procurement, Project Planning, and Contracts Management...

  • Account Support Executive

    15 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company Full time

    We are seeking an Account Support Executive to join our team at The Family Office Company. In this role, you will provide exceptional support to Relationship Managers, ensuring seamless client engagement and timely follow-up.Key Responsibilities:Provide administrative support to Relationship Managers, including scheduling meetings and managing...