Bid Manager

Position Title: Bid Manager

Role Summary:
Reporting Line: Business Development Director.

Key Responsibilities:

- Analyze pre-qualification questionnaire (PQQ) / request for proposal (RFP) documents and identify submission requirements.
- Schedule briefing sessions with the BD Director for guidance on win strategies and themes, teaming plans and required inputs.
- Prepare bid responsibility matrix and circulate to the team members.
- Prepare and circulate submissions time schedule, including review milestones, input cutoff dates and key deadlines. Track the status of required inputs from others and ensure timely responses.
- Facilitate proposal kick-off meetings and review sessions.
- Circulate PQQs/RFPs to the concerned departments / team members for review and comments. Collect and compile pre-bid queries for approval and timely submission to clients.
- Circulate staffing requirements and qualifications to the recruitment team to source suitable CVs in accordance with PQQ/RFP requirements.
- Prepare non-technical portions of submissions (cover letter, executive summary, companys information, registration documents, certifications, capabilities, financial statements, project experiences, CVs and other non-technical sections and forms).
- Coordinate the preparation of technical portions of submissions with other team members (project understanding, approach and methodology, project organization structures, team deployment schedule, project time schedule and other technical sections).
- Conduct research for information, material and/or literature through the companys database and other team members.
- Assist in coordinating timely inputs and responses from partners and/or sub-consultants.
- Collect approved pricing sheets for commercial proposal preparation.
- Prepare submission templates and graphic themes. Produce full technical and commercial proposals, and prequalification documents in final format.
- Obtain the necessary approvals prior to any submission.
- Manage submission logistics (online and/or hardcopy) and ensure meeting submission deadlines.
- Assist in post-bid activities (clarifications, revised submissions, post-bid client interviews and presentations, etc.).
- Prepare general presentations material, capability statements and expression of interests.
- Maintain an updated database of the company's project sheets and profiles. Communicate with the company's local and international teams to collect related information.
- Manage, control and maintain an organized and up-to-date business development and proposals document management system, database, literature and material.
- Manage, control and maintain the company's online registration and submission accounts with clients. Keep abreast of online submission and/or registration requirements.
- Ensure that proposal and prequalification submissions and presentations are 4C (compliant, comprehensive, compelling and competitive).
- Ensure compliance with business development and proposals management best practices.
- Contribute to the continuous improvement of the company's business development and proposal management practices, processes and procedures.

Qualifications:

- Bachelors degree in Architecture, Engineering, Construction Management, Marketing, Business, Journalism, English or related field.
- 5+ years of experience in proposal writing, editing and management.
- AEC industry experience, particularly in the preparation and management of large proposals for program management, project management and construction management services.
- Demonstrated record in producing and managing successful proposals with consulting fee over USD 10+ million.
- Experience in Saudi Arabia or the GCC.
- Experience in producing and managing government-sector and private-sector proposals.
- Prior work experience with reputed PMC and engineering companies.
- Able to coordinate and collaborate with multidisciplinary and cross-functional teams.
- Understanding and knowledge of the Shipley Business Development Lifecycle.
- Proficient in MS office Suite (Word, PowerPoint and Excel). Adobe Creative Suite (InDesign, Acrobat Pro and Photoshop) is a plus.
- Strong time management and prioritization skills: Able to plan, produce and manage multiple submissions or tasks concurrently within tight deadlines.
- Strong organization and document management skills.
- High attention to detail.
- Strong writing and editing skills. Fluency in English is a must. Arabic language is a plus.
- Technical writing skills is a plus.
- Strong communication and presentation skills.
- Innate orientation for creativity, design, storytelling, storyboarding and marketing.