Document Controller
1 week ago
About Surbana Jurong
Surbana Jurong (SJ) is a leading global urban, infrastructure, and managed services consulting firm, driven by a vision to build cities and shape lives. Headquartered in Singapore, SJ is a diverse collective of experts delivering sustainable and high-impact solutions across the built environment.
Key Responsibilities:
- _Receive, log, and distribute incoming project documents, including design drawings, reports, contracts, and correspondence._
- _Maintain a well-organized electronic and physical filing system for easy retrieval and reference._
- _Ensure document control procedures are followed, including document numbering, filing, and tracking changes._
- _Track document revisions and maintain a master document list._
- _Ensure that stakeholders are working with the latest versions of documents._
- _Implement a system for reviewing, approving, and distributing revised documents._
- _Grant access to project documents as per approved access permissions._
- _Monitor and restrict unauthorized access to sensitive or confidential information._
- _Facilitate document retrieval for project team members._
- _Implement a document retention and archiving policy._
- _Archive project documents as required and ensure they are stored securely for future reference and audit purposes._
- _Conduct periodic quality checks to verify the accuracy and completeness of project documents._
- _Identify and rectify discrepancies and inconsistencies in documentation._
- _Act as a liaison between various project stakeholders, including architects, engineers, contractors, and regulatory authorities._
- _Communicate document-related requirements and ensure that documentation meets project standards and specifications._
- _Utilize document control software or tools to manage, track, and report on document status._
Key Qualification and Experience:
- _ Bachelor's degree or equivalent in a relevant field._
- _ Proven experience in document control, preferably in construction or project management,_
- Note: Recruitment for this role is being managed internally. Unsolicited CVs from agencies will not be considered._
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world
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