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Document Controller
3 weeks ago
**(BLME0167) KSA**
**ABOUT THE ROLE**
The Document Controller will have to ensure the smooth running and successful delivery of archiving, templates development, documentation, and archive. Ensure a Fit for context, clearly written and to the appoint documentation with relevant Visual where possible, up to date, discoverable & tracked.
**PURPOSE OF THE ROLE**
Keep a professional maintained organized and updated document, using document management software, and ensuring proper and secure storage; typing contracts, archiving files ensuring all team members have access to necessary documentation.
**ACCOUNTABILITIES**
Reporting to the Project Control Manager, Executive Director and the client, the role will involve the following duties and responsibilities:
- Copy, scan and store documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Distribute project-related copies to internal teams
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed
- Keep records of the hard and soft copies of the documents related to the project, including but not limited to - GIS data, site analysis, technical documents as well as all formal documents related to implementation partners contracts.
- Documentation has to be organized and recorded in accordance with Riyadh Art approved procedures.
- Maintain logs and provide reports
- Transfer all records at the final acceptance of the contract to Riyadh Art in electronic and hard copy in a determined format
- Establish processes, procedures and work instructions compatible with Riyadh Art’s procedures
- Manage the receipt, logging, control, tracking, and processing of all project documents
- Refine procedures for the tracking of documentation between the implementation partners and any third parties
**PROFESSIONAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE**
- Experience working in GCC / Middle East is essential
- Good communication skills.
- A careful eye for detail.
- to be able to respect privacy as he might be dealing with sensitive documents.
- Good written skills.
- To enjoy working as part of a team.
- IT skills.
- The ability to prioritize workload.
- A demonstrable track record of solid Project Manager experience
- Must be a safe pair of hands, dependable, energetic and confident liaising and negotiating with various internal and external stakeholders.
- Highly competent using trackers, meeting deadlines, monitoring and reporting.
- Able to control large-scale, confidential contracts for each package.
- A gatekeeper with a pro-active, hands-on approach
- Excellent communication skills
- A real team player
