Executive Secretary

2 weeks ago

Jeddah, Saudi Arabia Jamjoom Pharma Full time

Jamjoom Pharma has in a very short span of time emerged, as one of the leading pharmaceutical companies in the Afrasia region. The geographical focus of the company is on countries in the Middle East, Africa, and CIS regions. Strategic focus on selected therapeutic categories has contributed to the rapid growth, market acceptance, and overall success of the company.

**Role Summary**:
An Executive Secretary maintains the executive’s agenda, plans appointments and meetings, attends meetings and takes minutes, handles phone calls, manages correspondence, arranges travel, maintains records, and assists in various administrative tasks. They ensure efficient coordination and support to executives, allowing them to focus on their managerial responsibilities.

**Responsibilities**:

- Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attending meetings and keep minutes.
- Receiving and screening phone calls and redirecting them when appropriate.
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.

**Qualifications**:

- 3- 5 years of full-time experience in Engineering Warehouse.
- Degree in business administration or relative field.
- Proven experience as executive secretary or similar administrative role.
- Proficient in MS Office and “back-office” software (e.g. ERP).
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities.
- Integrity and confidentiality.
- Fluency in Arabic & English languages.

  • Executive Secretary

    1 week ago

    Jeddah, Makkah Province, Saudi Arabia GOUSOR AL-AEMAR TRADING COMPANY Full time 40,000 - 60,000 per year

    Company DescriptionGOUSOR AL-AEMAR TRADING COMPANY, established in 2015, specializes in importing premium-quality wood products. As an independent importer, the company focuses on delivering top-tier materials to meet the diverse needs of its clients. Renowned for its dedication to quality and reliability, GOUSOR AL-AEMAR has built a strong reputation in the...

  • Executive Secretary

    7 days ago

    Jeddah, Saudi Arabia Sealy Mattress Middle East Full time

    Sealy Mattress Middle East, a prominent player in the consumer goods industry and a distinguished operation licensee of Sealy Inc. includes a rich heritage and a commitment to excellence in providing quality bedding solutions across the MENA region. We are currently seeking an organized and proactive Executive Secretary to support our executive team and...

  • Executive Secretary

    5 days ago

    Jeddah, Saudi Arabia Sealy Mattress Middle East Full time

    Sealy Mattress Middle East, a well-established company in the consumer goods industry in the MENA region, is currently seeking an Executive Secretary to join their team. With a history dating back to 1990 and a strong partnership with Sealy Inc. USA, the company operates a state-of-the-art production facility in Jeddah, Saudi Arabia. Sealy Mattress Middle...

  • Executive Secretary

    1 week ago

    Jeddah, Makkah Province, Saudi Arabia Loop KSA Full time 40,000 - 60,000 per year

    Location: Jeddah, Saudi Arabia (On-site)Experience Required: 3–5 yearsAbout the Role:We are looking for a highly organized and professional Executive Secretary to provide administrative and executive support to senior management. The ideal candidate will be detail-oriented, proactive, and capable of handling confidential information with discretion.Key...

  • Executive Secretary

    1 week ago

    Jeddah, Makkah Province, Saudi Arabia Baraka for Real Estate Development & Investment Co. Full time

    Company OverviewBaraka Real Estate Development & Investment Co. is a forward-thinking Saudi company based in Jeddah, specializing in developing mixed-use real estate projects. Baraka's portfolio includes lifestyle destinations, residential communities, and entertainment hubs.The company's mission is to redefine urban living through innovative design,...

  • Executive Secretary

    6 days ago

    Jeddah, Makkah Province, Saudi Arabia Oudlover | عود لافر Full time $40,000 - $80,000 per year

    Key Responsibilities:Manage the executive's calendar, including meetings, appointments, and events.Organize internal and external meetings, prepare minutes and follow-up reports.Coordinate communications between the executive, departments, clients, and suppliers.Prepare and review official correspondence, reports, and presentations.Follow up on the...

  • Executive Secretary

    1 week ago

    Jeddah, Makkah Province, Saudi Arabia Halwani Brothers Full time 40,000 - 80,000 per year

    The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and...

  • Executive Secretary

    2 weeks ago

    Jeddah, Saudi Arabia James Cubitt & Partners Full time

    **James Cubitt Introduction** James Cubitt multidisciplinary consultancy providing Clients with design and construction supervision services with a focus on modern and sustainable architecture. James Cubitt has been considered one of the leading consultancy firms in UAE for over 21 years and 63 years in the UK with a number of landmark masterplan projects...

  • Secretary

    2 weeks ago

    Jeddah, Saudi Arabia Depo Full time

    As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s...

  • Executive Secretary

    3 days ago

    Jeddah, Saudi Arabia Elbait Consultants Full time

    The Role Join our dynamic manufacturing company in Jeddah as an Executive Secretary to the company CEO. We are looking for a detail-oriented and highly organized Saudi National professional to provide top-level administrative support to our executive team. This role offers an excellent opportunity to work in a vibrant environment at King Abdullah Economic...