Administrative Coordinator

7 days ago

Makkah, Saudi Arabia Islamic Development Bank Full time

JOB PURPOSE
- To act as a Coordinator in the VP/ DG / Director's Office for coordinating various activities and streamlining the workflow.
- To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees.
- To assist the VP/DG/Director in planning, implementing and monitoring the Complex / Directorate / Department annual work plan.
- To communicate and liaise with colleagues on pending issues and taking necessary corrective actions as per policies and procedures.
- Draft various correspondence and reports for consideration of the Management.

KEY RESPONSIBILITIES*
Operational Planning: *
- Provide technical and analytical assistance to the VP/DG/Director in the annual planning of Complex/ Directorate/ Department work and coordinated activities.
- Coordinate periodic meetings of the Complex/Directorate/Department including preparation and issuance of Agenda and Minutes of Meetings.
- Prepare response to all issues and proposals referred to the Complex/Directorate/Department for consideration.
- Assist the VP/DG/Director in drafting proposals that will be submitted to the higher authority for approval.

**Coordination & Follow-Up**:

- Coordinate and follow up the organization of meetings/events and facilitate logistics arrangements in collaboration with the concerned Complex/ Directorate /Departments.
- Assist in reviewing payment/disbursement requests and process them.
- Regularly follow up for the periodic reports, feedback on queries raised and resolving pending issues with the concerned Unit / Manager.

**Reporting & Communication**:

- Assist in covering the proceedings of the Department's Periodic Meetings as well as Meetings of specialized Committees established for specific project or agendas.
- Respond to enquiries, coordinate their resolution, and advise on relevant policies and procedures and their implementation.
- Assist the VP/DG/Director in preparing the periodic reports.

**Administrative Support**:

- Maintain accurate and up-to-date calendar of the VP/DG/Director.
- Coordinate the arrangement of travel and logístical requirements of the VP/DG/Director for missions and events.
- Independently handle and prepare all correspondence and internal memorandums on routine and outstanding issues.

Education, Experience & Certification
Academic and professional qualifications:

- Bachelor's degree in Business Administration or any relevant field.
- Minimum 2 years of experience in the similar field, preferably in a multi-lateral development sector.
- Experience of working with senior level executives

Language Skills
- English : Required
- Arabic: Preferred
- French: Preferred

  • Administrative Coordinator

    1 week ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    We require a skilled and experienced Executive Assistant to join our team. The ideal candidate will have a strong understanding of administrative processes, excellent communication skills, and the ability to work independently in a dynamic environment.Responsibilities:Administrative support and task managementMeeting planning and coordinationDocument...

  • Administrative Coordinator

    1 day ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Job TitleHuman Resources AdministratorSalary Not DisclosedThis role is not advertised with a salary, please contact the employer for more information.

  • Administrative Coordinator

    1 week ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Opportunity DetailsThis is an excellent opportunity for individuals to gain valuable experience and develop their skills in a supportive environment.The successful candidate will have the chance to work on various tasks, including administrative support, communication, organization, and project participation.Requirements and QualificationsWillingness to...

  • Administrative Assistant to the CEO

    6 days ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Administrative Assistant to the CEOThe successful candidate will have excellent organizational skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously. They will also possess strong communication and interpersonal skills, with the ability to build relationships with colleagues and stakeholders at all...

  • Administrative Assistant

    1 day ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Job Summary: We are seeking a highly skilled Administrative Coordinator to join our team. The successful candidate will be responsible for managing the front desk and its related tasks, assisting in office administration, and maintaining all office stationary and pantry requirements.">Key Responsibilities:Manage the front desk and its related tasksAssist in...

  • Administrator (Saudi National Only)

    2 weeks ago

    Makkah, Saudi Arabia Hazim Consulting Full time

    An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. **Responsibilities (include but not limited to)**: - Perform daily...

  • HR Administrative Specialist

    6 days ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Salary: Competitive salaries and top market service charge are offered to attract top talent.Job DescriptionThe Human Resources Coordinator plays a crucial role in the day-to-day operation of the department, ensuring seamless communication and efficient management. Key responsibilities include:Recruitment support: posting positions, screening CVs, and...

  • Administrative Assistant Opportunity

    1 week ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Administrative Support PositionWe are seeking a highly organized and detail-oriented individual to fill an administrative support role in a dynamic environment.The ideal candidate will possess excellent communication skills and proficiency in office procedures.Key responsibilities include:Managing incoming communications and directing inquiries to the...

  • Human Resources Coordinator

    6 days ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Human Resources CoordinatorThis role involves coordinating various human resources activities, including recruitment, employee relations, benefits administration, and training. The HR Specialist will work closely with senior management to implement HR initiatives and contribute to the development of HR strategies, policies, and programs.Key...

  • People Operations Coordinator

    6 days ago

    Makkah, Makkah Province, Saudi Arabia beBee Careers Full time

    Fairmont Makkah Clock Royal Tower seeks a skilled and detail-oriented Human Resources Coordinator to join our team. In this role, you will have the opportunity to develop your skills in recruitment, administration, and human resources management.Key ResponsibilitiesThe Human Resources Coordinator will be responsible for:Coordinating recruitment efforts,...