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Srr - Deputy Head of Corporate Services, Estates
2 weeks ago
Job Description (Roles and Responsibilities)
The British Embassy Riyadh has a vacancy for a Deputy Head of Corporate Services (DHCS) for Estates and Transport on a fixed-term contract of two (2) years.
The jobholder is responsible for ensuring KSA Network Estate and transport services are fit for purpose, proactively seeking improvements and value for money in accordance with Foreign, Commonwealth and Development Office (FCDO) policies, procurement, and budgetary guidance.
As a leader in corporate delivery, the jobholder will require excellent management, interpersonal and communication skills, tact, discretion, and an ability to deliver consistently across a broad range of responsibilities. The jobholder will also be required to show understanding and sensitivity in handling Embassy and host government requirements.
In particular, we are looking for a skilled manager able to bring the best out of his/ her staff and able to organise the work and team to ensure delivery whilst adhering to Embassy protocol and standards.
**Duties and responsibilities**:
- Estates
- Manage the estates portfolio across two sites (Riyadh and Jeddah) in line with policy. Manage the Estates team effectively and in accordance with HR policy, treating people fairly and with respect.
- Provide strategic direction leading the team through change.
- Effectively manage contracts/ maintenance budgets with a total value of over £2m per annum for the KSA Network. Ensure contracts represent value for money and comply with FCDO procurement guidelines, and that delivery of contracts meet agreed time, quality, and cost criteria.
- Ensure property condition assessment (PCA) recommendations are met and that progress is reported frequently to the relevant boards, and relevant action taken where necessary.
- Oversee planned preventative maintenance works (PPM) and deliver plans for improvement.
- Oversee asset registers, forward maintenance, and long-term maintenance strategies and improvements with a 5-year plan.
- Lead Embassy planning for Estates refurbishments through the Global Asset Management Plan (GLAMP), and ensure effective delivery of major estates programmes.
- Green the KSA Network and ensure effective delivery of greening in line with agreed targets.
- Oversee Health & Safety (H&S) Committee, undertake regular audits and ensure appropriate action is taken to address H&S issues. Maintain H&S compliance and risk registers, and manage centrally led inspections. Provide briefings to H&S committee and Senior Management about Post’s exposure to liability and risk, recommending remedial action where appropriate.
- Complete sample checks of lease agreements, plan on reporting and Estates audit requirements. Highlight improvements and process changes where necessary.
- Maintain mandatory reporting for both office and residential estates.
- Drive improvement in estates core compliance areas as needed and identified in the Post Data Capture report. Ensure progress is reported frequently to the relevant boards and relevant action taken where necessary.
- Meet regularly with the Global Property Support Service (GPSS) Regional Manager to identify improvement plans and to ensure the central Forward Maintenance Register is up-to-date. Report to Senior Leaders on key improvement plans.
- Oversee contract management for Estates/ Logistics.
- Transport
- Oversee and ensure KSA transport provision to all relevant stakeholders across Riyadh and Jeddah in line with policy. Manage Transport Managers overseeing the transport team.
- Maintain an updated KSA transport policy.
- Manage capital allocations and prepare requests ahead of the financial year and a 5-year strategy plan.
- Promote energy efficiency in the transport fleet.
- Resource management
- Day-to-day and direct line management of three (3) members of staff and oversight of their teams. Effectively allocate work, prioritisation, and performance management of the team, and ensure training and development, coaching and mentoring of the team and staff.
- Work with the Head of Corporate Services (HCS) and Deputy Head of Corporate Services for Policy, Finance, HR and Compliance to plan and establish resource and development needs.
- Review and manage network compliance in line with PCA requirements, ensuring a strategic plan is managed and approved by the relevant boards.
- Review and refine the financial elements of business cases drafted by the team to support Network priorities, and lead on securing financial approval from the relevant teams in FCDO HQ.
- Other local requirements
- Take on the role of Deputy Logistics Manager in the Embassy crisis management team, undergo the appropriate training, take part in desk-based crisis exercises, and standing ready to support if a real crisis occurs. Ensure that logístical crisis response instructions are up to date and that after each incident or exercise these are reviewed and updated in the light of lessons learned.
- Provide cover during abs
